Friday, July 25, 2008

Many different approaches to web marketing

I've just been directed to Jeremiah Owyang's post, A complete list of the many forms of web marketing for 2008.

It's quite a useful resource to draw on for innovative ways to use the online channel.

It's made me think on the communications approaches my agency has used in the last year - based on the categories and subcategories in Jeremiah's post.

Corporate domain

  • Corporate site
  • Microsites
  • Intranet
  • Extranet

Search marketing
  • Search engine optimisation
  • Search engine marketing

Outbound and syndicated web marketing
  • Email marketing
  • Syndicated content and RSS

Brand extension
  • Web advertising
  • Social networking, Forums, Wikis, Collaboration

Community marketing and social media marketing
  • Online video


How many of the areas indicated by Jeremiah is your organisation engaged in?

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No future for paper invoices?

These days the majority of postal mail people in Australia receive is either advertising material or bill. In the future, this may be cut even further to only ads.

In the European Union there's a major project underway to create a whole-of-government standard for all EU government invoicing, that can also be propagated across the private sector, creating savings estimated at EUR65.4 billion per year for businesses.

That's a staggering amount of savings simply for removing those paper bills - not to mention the environmental benefits of saving all of that paper, printing and transportation.

If successful it will mean that the EU government will strongly encourage all of its suppliers to move to e-procurement - at some point mandating the change. This will be propagated out to national, regional and local governments in the EU area.

The impacts of this are likely to be global. Any business with a relationship with EU governments will have to move towards the EU invoicing standards to maintain their billing arrangements. In turn this will influence them towards adopting a standard system across electronic billing for their other government and private customers around the world.

It will be interesting to see how far-reaching the effects will be, whether other governments will mandate other e-procurement invoicing standards - raising new barriers for organisations dealing across national boundaries, or will support the EU approach to potentially create global e-invoicing standards.

More information about the initiative is available at the European Commission website in the e-Invoicing working group site.

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How management beliefs inhibit egovernment

I've met people who consider their online communities and online friends as significant and real influences on their lives.

I've met others who regard online communities as some kind of crutch for a few lonely people with limited social skills.

This is often characterised as a generational gap, shaped by how people see themselves in context of digital technologies;
This division is significant for organisational management. It shapes the underlying beliefs, assumptions, culture and therefore strategy, policy and behaviours around internet use.

For example, a group of senior executives I worked with a number of years ago were avidly interested in technology and thought of themselves as in tune with the modern world.

However when presented with the concept of an online forum for their customers, they were extremely unwilling to take the risk of having negative feedback posted about their company.

They saw this as a major risk - many customers were already complaining about their company via other online forums, which were totally outside their control.

Their initial decision was to either prohibit any comments on their forum that could be construed as negative, or to not have a forum at all.

It took several months to help the group understand that if they did constrain the participants in this way the forum would not be credible.

It took about as long to convince them that if they decided to not have a forum then others would fill the gap and the organisation would have no effective online channel to present their side of the story.

The organisation eventually gave the go-ahead to experiment with a forum - which my organisation managed and moderated. Other than screening for language and tone, no censorship of customer sentiment took place.

There were negative comments made. These were responded to with objective and factual information about the organisation's approach and how the matters raised were or would be addressed.

This approach helped turn several of the most vocal objectors into supporters of the company. It also allowed the organisation to uncover several easy, but important improvements that helped many other customers (who probably would never have bothered complaining, but would have changed suppliers).

The organisation now operates a number of extremely popular and successful forums and blogs and conducts much of its business online.

It has changed its mental model of the online world, and this has helped them better understand and meet their customers' needs.

Many organisations have not made this leap as yet, and some are in the process of doing it.

Where does your department sit?


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Thursday, July 24, 2008

Does your agency really hear customers and staff?

A constant theme I hear from friends, family and peers is that, while government agencies do put a lot of time and effort into listening to their customers, they don't often hear what is said correctly (any do not even appear to put much effort into listening to staff at all).

This issue is not limited to the public sector, but in the private sector there's a simple metric for judging how well an organisation meets its customers' needs - it's called sales.

In the public sector we don't have this simple feedback mechanism - we often judge by backlash, which can have large impacts on governments, agencies and individual careers.

DOCs is seeing some of this at the moment. It's not always useful as an early warning system.

Fortunately, with digital media, we have many new tools we can use to open lines of communication. Forums, collaborative groups, wikis and social media networks all help organisations to listen to their customers, stakeholders and staff.

Use of these tools by a government agency requires an operational shift in organisational policies. This can be difficult but is normally achievable.

But it isn't enough simply to hear - government agencies must also hear what is said.

This involves putting aside organisational filters, perceptions and judgements and actively working to understand the context and goals of those we are listening to. It means initiating and participating in conversations, getting to know the other participants as equals, as communities and as individuals.

Digital tools can help support conversations, but they cannot create them. This requires cultural change, which can be significantly more difficult than simply introducing online social tools.

It also does no good to delegate participation to those with no power in an organisation - the decision-makers must be part of the discussion.

Otherwise, no matter how many listening channels you use, you can end up getting the message as wrong as the lady in the BMW commercial below.

How well does your agency really hear what customers, stakeholders and staff are saying?




By the way - did you notice that I said it was a BMW commercial, when really it was for Mercedes-Benz.

How well were you hearing?

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Nextgov introduces security assessment tool for government websites

Over in the US, Nextgov has released an online tool explicitly for US public sector website administrators can use to check the security of their website versus the stipulations of the 2002 Federal Information Security Management Act.

As hackers do not restrict themselves to national boundaries - or to government legislation - this tool is useful for government webmasters around the world as a simple test of their security levels against the standards applied by professional security analysts.

As stated in the Nextgov release,

Nextgov and the SANS Institute, a nonprofit cybersecurity research organization in Bethesda, Md., have teamed up on a Web-based tool. It's designed to provide federal officials a means to compare how secure FISMA says their systems are to what professional security analysts would say. As Alan Paller, director of research at SANS, points out, an agency can get an A on FISMA compliance, but receive an F from security analysts on how secure its systems are.

How secure are your systems?



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