Monday, August 31, 2009

The most difficult leap for Government is not from 1.0 to 2.0, but from consultation to collaboration

With all the hubbub about Gov 2.0 at present it's often forgotten that a lot of what is being attempted is simply taking what is already done in other mediums and doing it online.

For example, online engagement and consultation is an evolutionary rather than revolutionary step. Where governments used to host robust town hall meetings, they are now conducting these discussions online.

In most cases this lowers the consultation risk for governments,

  • every audience question or comment can be moderated before it is public,
  • there is no physical proximity and therefore less risk to the health of political representatives, 
  • discussions can take place over time (and with no time limit), allowing greater participation and reducing impositions on the time of everyone involved,
  • they cost less - no venue or travel expenses, no security contingents or vetting,
  • there are less errors or gaffes as aides and advisors can vet the representative's words for factual and political errors before they are published, and 
  • the political representative's words will not be distorted as easily through word of mouth. Anyone can go to the online consultation and review what they actually said.
Looking at the  open data aspects of Gov 2.0, again this is an evolutionary rather than revolutionary step. Government has made some data available for years - albeit not always in machine-readable format. Data that is collected but does not become publicly available is still generally captured and stored by departments and can be subject to our current freedom of information laws.

Gov 2.0 ups the ante, changing the definition of what should be made public and requires processes and systems to be revised, however it doesn't require entirely new behaviours and approaches - data is collected, stored and reported now, in the future only the access and formats will change.

The real challenge for governments in Gov 2.0 is moving to a collaborative or participatory model. This is a fundamental shift in the power arrangement - the government is no longer central to the relationship, it is simply working with partners to achieve agreed goals.

In a collaborative environment the government doesn't control the terms of the discussion (as in a consultation), control the message (in a promotion) or set the parameters on what and how data will be released from internal silos. Instead the government is merely one of the players at the table - and often not the most influential.

Overseas we've seen some examples of this collaboration in action, generally initiated by the public and then seeing their governments forced to participate based on the number of people in the community involved.

One example is Fix my street, a UK-based community-developed service allowing people to report local infrastructure issues that their council is responsible for maintaining, such as potholes, street lights, pavements and blocked drains. Looking at the site, there have been over 50,000 issues reported, with over 1,200 fixed in the last month - by councils forced to pay attention to their community's needs.

It's hard to find lots of other examples as yet - and it's even difficult to think of the potential shapes of collaborative initiatives - possibly because our paradigm is still too narrow, the internet as yet too young.


I'm not yet sure whether or to what extent the principle of collaboration will take hold in governments. There needs to be further changes in government policy and processes, society, education systems, legal systems and the concept of ownership for effective collaboration between a constituency and its government to become streamlined and fully effective.

However, in my opinion, collaboration is the space where both citizens and government can see the greatest benefits from Gov 2.0 as it engages the community as an equal stakeholder in the development and management of public goods.

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Thursday, August 27, 2009

Finalists of Apps for America 2 announced

The Sunlight Foundation has announced the three finalists for the Apps for America 2 competition.

These finalists represent the best online social innovation sites developed by Americans to make the US government more transparent.

I'm hoping that we'll soon see a similar competition held here in Australia.

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28 reasons why organisations avoid social media - (try it as bingo)

Jeff Bullas has written a fantastic post, 28 Reasons Why The CEO Is Afraid Of Social Media, which lists many of the reasons given by organisations when resisting getting involved with online social media.

While he's followed up with another great post addressing many of these concerns, 9 Ways To Convince The CEO To Use Social Media and Enter The 21st Century, I thought his first post was so good that it deserved to be turned into a Social Media Bingo game.

Below you'll find Jeff's 28 reasons arranged on a single page, ready to be downloaded and used as Social Media Bingo.

If your organisation is still avoiding engagement with social media, see how many of Jeff's reasons apply - and let me know how many you managed to cross off!

Social Media Bingo

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Wednesday, August 26, 2009

Are you supporting Australian gov 2.0 initiatives?

There are a lot of people interested in Gov 2.0 and social media these days - it's no surprise given the level of commitment indicated by political leaders in Australia and the dollars beginning to become available in the area.

However few of them appear to be actively contributing to the Gov 2.0 discussion in Australia.

Considering the number of people signed up to the Gov2 Australia list and attending Gov 2.0 events, by my estimation less than ten percentage of people are contributing over 80% of the discussion.

Now this isn't necessarily a major issue. Many people are new to the area and listening and learning, or are simply shy. What does concern me is whether this quiet majority are supporting the various Gov 2.0 initiatives being rolled out by Departments.

The Gov 2.0 area in Australian is still an infant and the scrutiny on Gov 2.0 initiatives is intense, so any indication that they do not work - such as through low participation or destructive, rather than constructive criticism, can easily set back any Department's attempts to move into a new and, frankly, scary space.

So if you're one of the quiet majority, please consider taking a small step to support the rest of the Gov 2.0 community - post a comment at a government blog, provide feedback on an online consultation or follow and retweet a government twitterer.

Most importantly, look for opportunities within your own agency to promote the initiatives of other departments to your staff and audiences.

If you're not sure which initiatives to support, here's a few to choose from,

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Tuesday, August 25, 2009

Do we risk too much by risking too little?

Government by nature is risk-averse.

There's very good reasons for this, as many decisions made by the government are life-influencing for large numbers of citizens.

For example, a simple policy change can have widespread, even catastrophic effects on certain groups in the community. Equally, bold sweeping changes can have significant political impacts, not always to the benefit of the party in power.

Therefore it is generally safer (and often required) for government organisations to be cautious in decision-making - spending the time necessary to ensure that as many voices and views are heard and making the minimum possible changes necessary to improve the system without damaging peoples' lives.

However risk-aversion can have its downsides,

  • change is generally slow to occur,
  • new ideas take a long time to be adopted,
  • decisions are sometimes considered in relation to risks alone - ignoring the benefits,
  • organisational structures grow rigid and hierachical - attracting people who seek to strengthen the risk-averse culture and are more resistent to change,
  • mistakes become seen as failures rather than learning opportunities,
  • managing costs is progressively more difficult (as savings come from reducing functions rather than employing innovative solutions),
  • the organisation can progressively become out-of-tune with it's customers and community - making it less effective at meeting its purpose.
More risk-tolerant organisations are better at resolving many of the challenges above. They are often more nimble and responsive, however may make more mistakes and errors.

Similar to the biological world, highly risk-averse organisations usually do better in stable and predictable environments which change slowly or not at all. Whereas more risk-tolerant organisations usually do better in fast changing and variable environments.

But here's the rub. Business environments are not uniformly stable or variable.

At any point in time some elements of an environment are likely to be quite stable - for example the laws and protocols defining an organisation's existence.

At the same time some aspects can be changing quite rapidly - such as the news of the day and the situations of customers and communities.

Other aspects may fall between the extremes, staff levels and skills and supplier prices.


One of the fast-changing areas is, naturally, online - which has evolved from basic text only bulletin boards twenty years ago (before the net) into real-time audio-video data exchanges today.

Where an organisation is risk-averse it is likely to be slower to enter the online arena, or make use of the tools and techniques available. This leaves the organisation behind the current trends in the community, potentially leaving many citizens frustrated and annoyed (as they cannot simply go online to do what they want to do).

Even worse this risk-aversion can lead to an organisation struggling to keep up, not having the inhouse expertise to fully understand and realise the benefits of emerging solutions that could save it significant costs or improve service delivery, or leaving the organisation potentially facing much larger 'catch-up costs' in the future.

In other words, by applying a risk-averse risk management approach to highly variable situations, an attempt at risk management can achieve the reverse - increasing the risk for the organisation.

So how does an organisation address this?

In my view it means we need to consider the rate of environment change in our risk management strategies - applying the appropriate approach for the environmental element.

Therefore while many areas within an organisation can make do with a risk-averse management approach, there must be sufficient flexibility within the system (or a different system entirely) for fast-changing and variable areas, which need a more risk-tolerant approach.

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