Monday, February 25, 2013

Infographic: The Australian Government's commitment to open data

Last Friday the Office of the Australian Information Commissioner released a major report on the release of public sector information by Australian Government agencies.

The report, Open public sector information: from principles to practice, is available online and is a relative straightforward read.

The OAIC also released the aggregated data for the report into data.gov.au - modelling the behaviour that other government agencies should follow (though I would have preferred raw data).

This contains lots of additional data worth reviewing that someone who just reads the report won't learn. You can find this file from: http://data.gov.au/dataset/data-from-the-oaic-public-sector-information-survey-2012/

I've developed a three page infographic (embedded below) using some of the data released for this report to explore the Australian Government's commitment to open data and the types of challenges agencies say they face.

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Friday, February 22, 2013

View the UK open policy presentation from Gov 2.0 Canberra lunchtime event in February 2013

Gavin Tapp has been doing his magic so, with the support of the ACT Government, Ben Fowkes' presentation on open policy in the UK from February's Canberra Gov 2.0 event is now available for your viewing pleasure.

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Moderating friends and relatives - when official duties and personal life collide

I've had several discussions lately with people managing official government social media channels about the most difficult moderation challenge they face - their families and friends.

It is very common practice for people launching a new social media channel for their agency to tell their friends and relatives about it, both to share something they are enthusiastic and proud of doing and to help get an early boost in numbers - which may significantly amplify growth of the channel over time.

However this approach can also bear risk. While you may care for them dearly, friends and family may be just as prone to ignore the terms of use or moderation guidelines for a social media channel - saying something off-topic, out-of-line, trolling or simply being inappropriate - as complete strangers.

In fact the risk might even be greater with some of these relationships. Some of them may have limited experience using social media and be less familiar with the ground rules of online conversation. Others may feel that your relationship with them allows them to speak more frankly or reveal personal information - an equivalent situation to when your parents tell a new boy or girlfriend embarrassing stories from your childhood.

Clearly it's inappropriate to favour friends and family, giving them special treatment when they break any of the rules of an official agency (or, for that matter, company) page. However it is often more difficult to moderate your mother or best friend than a total stranger due to your personal relationship and the potential personal fall out of a moderation decision or ban.

At the same time it can be impractical or impossible to simply exclude them from a social networking page. Your friends and family members might be in the target audience you're seeking to reach, if not they can be curious or proud of your achievements and may follow or friend the official pages you manage as a show of support.

So how should you handle situations where a family member or friend bends or breaks the rules of an official community you manage?

Below I've identified four different tactics, which should be considered based on the nature of the community, the closeness of your relationship and the type and extent of the breach.

Delegate
Often the best approach is to delegate moderation to an uninvolved party at your work, someone who doesn't know your friend or relative and is able to review the situation with an objective eye. This gives you an appropriate separation from the situation, both for official and personal purposes.

This approach works well when a page is run collectively by several people, or where the breach is borderline and your judgement might be suspect due to a personal connection.

However it does run the risk of both official and personal fallout. Some people may not appreciate that you were arms-length from the decision, leading to personal relationship issues, a few may even see the moderation call as a personal affront and contact your agency, Minister, the media or broadcast their concerns via other social media channels and groups.

This is where personal judgement comes in. If Uncle Jack is known for his strong responses to perceived snubs, or your friend happens to be a journalist or a blogger and has been known to write about their experiences, you might wish to consider a different tactic before delegating responsibility for a decision.

Personal approach
Another way of dealing with inappropriate conduct by family or friends is to make a personal approach to them, by phone, in person or (at worst) by email.

The approach would be to make them aware of their conduct and how it breaches, or seems to be leading towards a breach, of the terms of use for the community and help them understand the difficult position this places you in as their relative or friend.

Some people respond well to this approach, appreciating that it is your job, career and reputation that they might be damaging through their actions. They may be willing to either step down their engagement or step away from the community altogether in order to not hurt you publicly and professionally.

This 'softly softly' approach works well with close relatives and friends who care more about you than about the topic of discussion, and can head off potential issues quickly, though may need to be repeated with some people who have difficulty curbing their enthusiasm or are unaware when their behaviour is offensive or inappropriate towards others.

It doesn't work as well with people more distant or who have strong ideological views on a topic. Equally it might not be effective with friends or relatives who are very unfamiliar with or poor at social media or other social conventions, essentially those known for putting their foots in their mouths at every opportunity (though you love them dearly).

It is important to use your critical judgement as to your relative or friend's character before approaching them personally as some people may react indignantly or angrily to what they see as accusations that they did something wrong. Equally the channel by which you approach them is important - some people prefer face-to-face, others phone. Rarely does email (with its lack of personal touch) work in this situation.

Bite the bullet
On some occasions, such as when you are the sole manager of an official community, where a person is only distantly a friend or relative, where you know they can handle 'rejection' or where potential personal relationship damage isn't a concern, you might choose to simply bite the bullet and moderate their comments or ban them, just like any other participant.

This, while challenging, is often the best approach professionally as it demonstrates your commitment to being fair in all circumstances, even when there is potential personal cost. It can also help build trust in the channel and within your organisation, in you.

There is the potential for this approach to cause tension in family and friendship circles, or even end relationships. However where you either have a limited relationship already with the person, or the situation warrants that you place your professional life ahead of your personal, this approach might be the right one to take.

Again this is a judgement call - and a hard one - you need to make based on the breach and the person. However when this approach is used well you can be surprised at the level of support you do receive from other family members or friends. Their respect and pride in your professionalism can outweigh the natural feelings of betrayal when you appear to be 'them' rather than 'us'.

Shut down
The most drastic approach, and the least used, is to close down the official channel in order to avoid professional or personal compromise. This is rarely a viable option, however there may be a few situations where it is better to close down the entire community rather than deal with the fallout of a particular decision.

I can't think of many examples when this would be the appropriate response, except if a community is already near its end and there's significant examples of high levels of inappropriate behaviour by a large number of participants. However the approach is worth keeping in mind as an option just in case such an opportunity presents itself.

While a shutdown can annoy a community, when done right it can be seen as the natural end of a process, leaving good memories without hard feelings. Generally my view is that government agencies have been poor at shutting down social media channels, due to lack of consideration of community lifespans or planning around shutdown procedures. I recommend that agencies develop their shutdown plan when they first establish social media channels, in order to manage the risks ahead of time.


So there's four approaches I recommend considering w dealing with those awkward situations when official duties and personal relationships collide through inappropriate behaviour by family or friends in an official agency social media community.

Can anyone recommend other approaches for dealing with this sensitive, but increasingly common concern?

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Monday, February 18, 2013

Gov 2.0 and public sector innovation needs both business and technology heads

At the Gov 2.0 lunchtime event last week (video coming soon), Darren, Manager, Media and Community Information, from the ACT's Emergency Services Agency talked about how closely he'd worked with Richard, his technical lead, to create their social media presence and new website.

He proudly told us the website had cost only $43 to build, using internal skills and an open source platform, and was hosted in two locations - Sydney and Melbourne - allowing it to scale to two million users per hour.

He talked about the iOS app his team had built, 'The Spot', which allowed the agency to post to the website and social media at any time from any place, and was being extended to support keyword-based social media monitoring - again at low cost.

It made me realise something I've known for a very long time, but not really put into context in a government sense.

To develop successful cost-effective Gov 2.0 solutions, organisations need the same skills as a entrepreneurial start-up company - a 'hustler' and a 'hacker', or in more politically correct language, a 'business guy' and a 'technical guy'.

Thinking back over all the successful websites and Gov 2.0 initiatives I've delivered, they all involved these two sets of skills,

As for myself, I'm the 'hustler' - with the skills to dream big dreams, identify market gaps and process improvement opportunities and sell them (at least part of the time) to the people who control the purse strings.

I've always worked with at least one 'hacker' - someone with the ability to turn concepts into code, ideas into reality. Whether it at a large government agency, or a tiny start-up, whether developing a national consultation platform for health, a map-centric data site or a leading games reviews site, without a hacker, many of my ideas can't get realised. Without a hustler, many hackers can never navigate the 'people web' to get the resources and support required to realise big dreams.

Of course there are rare exceptional individuals who are both in one package - hustler and hacker. However they are often not as successful as expected due to the sheer time required for both tasks and they can burn out extremely quickly if left to flounder to design, sell and deliver all on their own.

Hustling requires research, networking, contracts, following processes and jumping hurdles. Hacking involves intense thought to translate ideas into a developable concept and concentrated coding to realise the vision.

Government agencies seeking to innovation or implement Gov 2.0 initiatives need to look to build successful combinations of hustlers and hackers to succeed in their goals by integrating people with business heads with those with technical heads into the same 'cross-functional' teams.

If your agency is looking to promote innovation or adopt Gov 2.0 techniques, then take a leaf out of the book of organisations designed to innovate. Don't assign a business innovation champion, but neglect to involve ICT, or have the ICT team responsible for Gov 2.0 with no idea on what they are meant to do (and little time to do it in anyway).

Identify your hustlers - people good at coming up with ideas and selling them to management - and introduce them to your hackers - the coders who your other coders go to for help.

See where the sparks fly, which hackers and hustlers find common ground - ideas of what they believe should be done in order to replace how things are done.

Foster and support these pairs and larger groups, give them the opportunity and space to fail, and to succeed.

Then you'll see the innovations flow, new ideas for using technology to solve old problems and fix process gaps, ways to save money and improve performance - both incremental and disruptive approaches to change your agency into a productive, effective and risk-balanced organisation.

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Tuesday, February 12, 2013

TubeRank helps reduce the risks in creating viral government content

Viral content - content which gets shared across the internet and media very quickly (like a virus) - is often a controversial area of communication for organisations. While the approach can result in massive attention and awareness it can also lead to massive risks.

What if the content doesn't go viral, wasting your investment? (Like these nine viral failures)
What if it goes viral, but not in the way you'd prefer, damaging your reputation? (such as Witchery's girl with a jacket or Nestle's pedobear)?

Unintentionally viral content can also raise concerns, such as when Minister Shorten supported the Prime Minister, though it can have benefits, as demonstrated by the Prime Minister's 'misogyny speech'.

The concerns and risks around viral content have sometimes nobbled efforts to bring this approach into government campaigns. In fact the entire hit and miss of viral content makes it appear a high risk strategy for most organisations.

That said, agencies are still successfully employing viral techniques - such as the Dumb Ways to Die video from Victoria Metro (which reportedly has reduced 'dumb behaviour' by 20%) and the memes used in their Facebook pages by FaHCSIA and Queensland Police's What tha Friday Photos.

So are many companies and brands - as AdNew's Viral video chart (which is also powered by VAN) demonstrates at www.adnews.com.au/campaigns/viral-video-chart

So what if the risk of viral content going wrong was reduced? Would more agencies consider creating viral content?

I reckon so and that's what a new service from the Viral Ad Network (VAN), a sister company to Delib (for whom I am the Aussie Managing Director) now offers organisation.

The free TubeRank service is an online tool designed to assist organisations identify characteristics and approaches that help them create their own viral successes - reducing the risk of a viral dud.

TubeRank works by allowing creatives to select triggers (goals) and interests (audiences) for a campaign. TubeRank then provides relevant viral video examples, tips and a downloadable PDF tactics report on how to go about approaching the creation of successful viral content.

While TubeRank doesn't guarantee every viral will succeed, it improves the odds and helps reduce the risk of failure.

I've included the TubeRank tutorial video below and you can try out the service at http://tuberank.joinvan.com



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