Showing posts with label egovernment. Show all posts
Showing posts with label egovernment. Show all posts

Monday, July 08, 2013

Delivering last decade's technology today - what has gone wrong with ATO eTAX?

Six months ago I blogged about the success of e-tax as an egovernment service.

Over the last 14 years the service had grown to an annual 2.5 million submissions, with growth of around 5% per year.

I called it an egovernment success story for Australia - and stand by that view. E-tax has done a great job of delivering a service most adult Australians needed, a way of completing our annual tax return in a much faster and simpler manner.

However the buzz around the Australian Tax Office's (ATO) launch of an Apple version of its e-tax software has been uniformly negative.

Error message in etax for Apple
Source: Sydney Morning Herald
Besides there being issues with the software not working under the default security settings for Apple's operating system (now fixed), the interface not complying with Apple's user interface standards (due to being a direct port from Windows), and the time it has taken for an Apple version (17 years), concerns have also been raised at the development cost (reportedly $5.2 million) and the entire approach - developing system-specific software rather than a web application.

When the ATO first launched e-tax (for Windows only) in 1997 on CD, it was considered a state-of-the-art egovernment service, showcasing the way ahead for government in moving from paper to a digital-first approach.

Over the years, as the service grew in popularity, so did the calls for the ATO to support other platforms - even create a web-based service.

The ATO continued developing e-tax, updating it every year with the latest tax law changes, refining the interface, improving the speed and logic and ensuring it worked with the latest versions of Windows - apparently spending over $39 million on the software to 2013, or an average of $2.8 million per year.

Of that, approximately $32 million went to the private company that developed the software, yes e-tax was outsourced from the start.

According to Crikey, in 2004 the Tax Commissioner indicated at Senate Estimates that the ATO hadn't seen substantial demand for versions of e-tax on other platforms, however by 2007 the ATO announced in a media release that they would test an Apple version in 2008.

These tests were subsequently abandoned and nothing further happened until 2011, when the ATO again said it had an Apple version almost ready - but again delayed it until 2013 due to issues.

The Apple version of e-tax released last Friday, reportedly cost $5.2 million to develop on top of the cost of the Windows product.

I can't verify how good this version is, as I've not yet succeeded in getting it to run on my Apple laptop.

However even if it runs perfectly, the ATO has reached a point where it needs to look beyond the current software-based approach to e-tax.

While understanding the ATO's commitment to security, in an age when the majority of Australians use the internet for their banking, companies use web-based financial, HR and CRM systems and the world's financial markets are managed through web-based trading systems, it doesn't make sense that the ATO is still developing and maintaining operating system specific software.

While I appreciate that not all Australians are online, that hasn't been a barrier to other commercial or government services offering online services, backed by face-to-face, phone or paper processes for people offline.

In fact the ATO's paper submission process works quite well - the design thinking employed by the ATO has borne a lot of fruit in this area.

From being a leader in the electronic tax return area, we've now dropped in the list significantly - with some other nations offering more sophisticated web-based solutions, or having opened the field to private companies who meet their tax office's requirements.

The ATO's centralised software-based approach is a good 20th Century solution, but an increasingly poor approach for the 21st Century as the range of devices people are using keeps increasing.

While the ATO might be able to justify cost-efficiencies in continuing to deliver e-tax as a software product, the writing is on the wall for operating system specific client software.

More and more software is moving online, with computers and other internet connection devices increasingly using web browsers essentially as their operating systems.

The risk the ATO faces is that the rising cost of maintaining and updating multiple copies of e-tax might leave the agency with less and less funds for product innovation.

In effect, if the ATO doesn't put a concerted effort into making the leap from software clients to software as a service it risks having e-tax become a white elephant, dragging down its future innovation capability.

Many organisations face this type of decision at some point. Deciding when to make a paradigm leap of  this type is hard, and quickly distinguishes good from bad management.

Microsoft is moving its products online as services, as is Adobe and companies such as Salesforce.com have led the way in replacing locally hosted CRM, HR, financial and other organisational systems with online equivalents.

Government agencies will need to make similar, if not identical, decisions. When to shift the services they provide, such as e-tax, from client to cloud, when to replace the services they use with cloud from client - and which they especially need to not replace.

Whatever impact the current media storm has on the ATO, I hope both political and public sector leadership is prepared to lead in this area. To change how they approach and deliver IT to deliver long-term efficiencies and improvements.

With the focus on the ATO, I hope they are able to step up. While their track record on egovernment is good, the environment has changed and they must change with it.

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Wednesday, June 05, 2013

Government 2.0 is dead, long live Government

Yesterday I gave a presentation to the Victorian Government's Communicators' Group, discussing how effective government had been at meeting the challenge of rapid change throughout the last thirty years.

As part of my presentation I revisited the area of government 2.0 - giving my view that there's no longer such a thing - it's now simply government.

Social media is now mainstream in the community and the majority of Australian federal, state and territory departments officially use social media channels as part of their business as usual engagement with citizens, stakeholders and/or staff.

We sometimes overlook how massive a change this is - the first mention of Government 2.0 in Australia that I've been able to identify was only in September 2007, and the first Twitter account was established in November 2007.

In the last five and a half years, social media has become an extremely powerful tool for governments to engage communities, source knowledge and provide support.

This is only likely to grow into the future as we all become better at using digital channels, as more services go online. Mobile has also reached a tipping point in Australia, 50% of active internet connections, and is growing fast, meaning that digital channels will undergo even more changes towards a digital first approach.

I also highlighted four examples of what I consider current best practice in public sector digital engagement, looking at the areas of citizen-led engagement, crowdsourcing, budget savings and policy codesign.

These are only opinions and at a given point in time - there's more to come as the public sector further grows its digital capabilities and expertise.



However while Gov 2.0 might have largely merged into standard public sector practices, there's still a shortage of experienced digital engagement professionals in the sector and enormous need for ongoing education, training and support.

Ultimately I expect to see digital competency as a horizontal skill, required by the majority of public servants to support their ability to effectively recommend and implement appropriate engagement and service channels to meet public needs. However there's still a long road to travel and much that agencies will need to learn and consider along the way.

I'm going to continue using the term 'Government 2.0' for some time as, despite my view, it still has some value in defining a specific set of approaches and channels for public sector engagement, and providing a focal point for discussions regarding the ongoing change governments face online.

However I believe that Government 2.0 is realistically now simply Government - with the new approaches and channels it involved now officially part and parcel of 21st century governance.

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Friday, April 19, 2013

Resourcing and Valuing Social Media, eGovernment Summit and open government

This week I've been in Melbourne for two conferences, the LGPro's Resourcing and Valuing Social Media, and the eGovernment Summit (part of the eCommerce Expo).

Below I've included the Storify records for both conferences as well as my presentation at the eGovernment Summit, on the progress of open government in Australia.

Storify for LG Pro's Resourcing and Valuing Social Media event: http://storify.com/craigthomler/lgpro-resourcing-and-valuing-social-media-event-20

Storify for eGovernment Summit: http://storify.com/mslaurenlou/egovernment-summit-ecom13

Presentation from eGovernment Summit



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Monday, December 10, 2012

Australian government's opportunity to rethink the role of Government CIO

A few weeks ago Ann Steward, the Australian Government Chief Information Officer (CIO) and Deputy Secretary leading AGIMO (the Australian Government Information Management Office) announced she was retiring from the public service after seven years in her current role.

Her announcement was widely covered in the media, and there's been a number of public and, I am sure, private thanks and congratulations to her from her (soon to be) former colleagues across the Australian Public Service, from the present and from former Australian Governments for her work in the service of Australia.

I'm not going to add to this chorus, other than to say that I believe Ann performed admirably, given the opportunities and constraints of her roles and duties.

Instead I want to look forward - to consider how this is an opportunity for the Australian Government.

When Ann took up her role in 2005 as Government CIO, about 67% of Australian households had a computer and only 56% had internet access. The majority accessed the internet via dial-up (67%), with only 28% using broadband (with most broadband 2Mbps or less in speed) (ABS Household use of Information Technology 2004-2005 - PDF).

YouTube and Google Maps were new, both launched in February 2005, while Facebook was over a year away from extending beyond universities to the public (in September 2006). Geocities and MySpace ruled the roost.

Government's online IT efforts were focused on eGovernment - streamlining the speed and cost of services through online forms and reports. Government 2.0 had only just been coined as a term and the use of social media for government engagement was barely on the radar of the most progressive public servants.

The role of Australian Government CIO was defined in the context of these times. AGIMO was focused on providing IT leadership to agencies around egovernment, but had a weak mandate when it came to doing more than advising or suggesting and had no mandate at all for supporting and encouraging other forms of online engagement by agencies.

We now live in a different world. Close to 100% of Australians use the internet for an average of over 48 hours per month online. The overwhelming majority of Australians use broadband (96%) and it is their most popular way of engaging with governments.

Social media rules the roost online, with Social Media News reporting that over 11.5 million Australians are using Facebook, 11 million use YouTube and 3.7 million use Blogspot - each month.

Internationally we've seen many governments introduce strong central mandates for the use of the internet in service provision, public engagement, policy development, accountability and transparency.

The US and UK have introduced strong central government CIO roles, who were not only first amongst equals, but who were mandated and empowered to proactively lead whole-of-government agendas for IT, particularly online.

Australia's government has an opportunity to similarly rethink the role of Government CIO - whether the current role definition, whole-of-government responsibilities, placement (currently in the Department of Finance and Deregulation), funding and objectives.

There is an opportunity for Australia to follow the bold leadership of other nations to mandate a more powerful and central role for the Government CIO than was previously the case. A role that allows the CIO to mandate and enforce standards on agencies, rather than simply providing advise and support which can be ignored.

The main risks that I see right now are that Ann Steward's replacement is appointed as a matter of procedure - selecting the best person for the currently defined role, rather than reconsidering how the role should be defined. This will send a critical message to agencies, the media and the public that the Australian Government is still living in 2005, seeing the internet as a 'nice-to-have' cost-efficiency channel alongside their other one-way engagement channels, rather than as a paradigm shift in how societies interact with each other and with governments.

The second risk is that the role is redefined behind closed doors, not secretly, but through old practices, where a small group of people decide what is appropriate without consultation with the broader engaged community. This would send a message that, while government recognises the challenges brought on by the digitalisation of engagement, it is not yet ready to embrace the opportunities - to bring a larger set of voices into the conversation and pursue more transparent and accountable governance.

I've heard nothing about the process for replacing Ann as yet, and the government and Department are likely still coming to terms with her decision and the ramifications. There's still opportunity to consider taking a different approach to what is becoming an increasingly important central role for spearheading the necessary cultural and IT changes in government to help Australia's government remain fit and competitive for the 21st century.

The process and the new appointment could have a large impact on how Australian Government employs IT and engages online to meet the needs of society, the type of level of impact that could see individual governments rise or fall based on how well they meet community needs.

I hope that the Australian Government takes up this opportunity, providing strategic leadership by reconsidering the role of Government CIO and opening the doors to hear the views of the many engaged stakeholders who have thoughts as to what the role could be and how it could support the government in achieving its broader policy and service delivery goals - all of which now rely on IT and the internet for public engagement, promotion and delivery.

This would send a strong positive message to current and prospective public servants, to the community, industry, the media and to other nations - that Australia is one of the powers to watch in the 21st century.

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Friday, November 16, 2012

Are organisations failing in their use of social media and apps as customer service channels?

Guy Cranswick of IBRS has brought my attention to a media release about a new report from Fifth Quadrant, a leading Australian customer experience strategy and research consultancy, on social media and smartphone app customer service enquiries.

The report looked at how many Australian consumers had used these channels for customer service enquiries and why they'd used, or not used, them.

The figures are quite dim reading...

The study (of 520 participants) indicated that only 16% of Australian consumers have ever used social media for a customer service enquiry and less than one in 10 Australians had used this channel for customer service in the last three months. Gen Y ran 'hotter', with 29% having ever used social media for a customer service enquiry.

Why didn't people use social media for these enquiries? The survey broke down the reasons as follows (multiple reasons allowed):
  • 32% said it isn't personal, 
  • 30% said they did not know that they could,
  • 30% said they were concerned with security issues,
  • 22% said they thought it would take longer than a phone call, and
  • 20% said they did not think it would be a good experience. 
The research also looked at smartphone apps and their use in customer enquiries. Here the figures were even lower. Only 15% of Australian consumers had ever used a smartphone application for a customer enquiry (20% amongst Gen Y), and only 8% of consumers had used this channel in the last three months.

The reasons for not using apps were similar to social media:
  • 41% said they did not know they could,
  • 21% said they thought it would take longer than a phone call,
  • 16% said they thought it would make the process slower to talk to a customer service representative,
  • 15% said they did not think it would be a good experience, and 
  • 13% said that they did not think it would be easy to use.
My immediate reaction was to say that, well, social media and smartphone apps are still very young and immature, both effectively five or less years old as mass communication and engagement channels. It takes time for organisations and customers to adopt their use for customer service.

However, other research suggests that this may not exactly be the case.

Fifth Quadrant’s 2012 Customer Service Industry Market Report (with 120 business participants) found that 69% of Australian based organisations had implemented social media and 23% had implemented smartphone apps for customer service. This is a small sample, but still statistically significant.

In other words, while 69% of organisations will accept customer service enquiries via social media, only 16% of Australians have used this approach and while 23% accept these enquiries via smartphone apps, only 15% of Australians have used these channels.

So if organisations are offering these channels, why do so few Australians use them?

More of Fifth Quadrant's research offers a clue...

How many times should a customer have to contact an organisation to resolve a customer service issue?

Fifth Quadrant reports that the level of 'first contact resolution' (where a customer only needs to contact an organisation once to have their query resolved) is much lower for social media or smartphone app than for phone contacts.
  • Phone: 78% of queries handled in one contact
  • Social media: 59%
  • Smartphone app: 51%
In other words, 41% of people attempting to use social media and 49% of those using smartphone apps will have to contact the organisation multiple times (often resorting to phone) to resolve their query.

This significantly increases the cost of the interaction to the organisation and the customer and reduces customer satisfaction.

So what's the issue? Poor organisational implementation of social media and app channels.

Fifth Quadrant's Director, Dr Wallace said,
“There is no question that social media and mobile channels will be important in the next few years as the percentage of consumers who use these channels for customer service doubles year on year. Rather, it is a question of how effectively organisations address the supporting business processes and skill levels of social media customer service representatives.

The challenge for Australian business is that they typically do not consider Multi-channel Customer Experience as a strategy, hence these new channels lack integration, they do not have accurate revenue and cost models and there is poor data analytics. This has resulted in a sub-optimal channel deployment and as the research shows, ultimately, a sub-optimal customer experience.”

So let's go back to the reasons again...
  • There was an awareness issue (social media: 30%; apps: 41%).
    Organisations need to integrate information about the ability to engage them through social media and apps in their promotion, packaging and engagement.
  • There was a speed/perceived speed issue (social media: 22% (take longer); apps: 21% (take longer) and 16% (slower)).
    Organisations need to integrate these channels with their other customer contact points, building the protocols and processes to make it faster and easier to engage online than by phone.
  • There was an experience/usability issue (social media: 30% (not personal), 20% (experience); apps: 15% (experience) and 13% (easy to use)).
    Organisations need to codesign their channels with customers, putting extensive work into the upfront experiential design to make them an easy to use service with a great user experience. The investment in design is more than offset by the long-term cost savings in moving people from high-cost phone to low cost online service channels.
  • There was a security issue (social media 30%).
    Organisations need to take the same actions as ecommerce companies did to reduce this to a minimum, providing context, clear security measures and escalation and rectification mechanisms that assure users that they won't be disadvantaged by any security problems.
Overall, organisations need to run these channels as part of their customer service framework, not remotely via communication, marketing or IT teams.

Want to learn more about the research and report?

See Dr Wallace's blog, Your call.

And here are some of the key findings from Fifth Quadrant’s 2012 Customer Service Industry Market Report (n=120):

Social Media:
  1. In Australia, the predominant share of the 22 million daily customer interactions handled by contact centres is still handled by live agents (52%). Despite industry increasing the implementation of social media as a customer service channel, Share of Contact Handling by Social Media channels is 0.2%
  2. Amongst organisations that offer social media as a channel for customer service, 67% report that the marketing department is responsible for managing it.
  3. 63% of organisations in the study have only had social media as a channel for customer service implemented for 1 to 2 years.
  4. Amongst organisations that currently have social media as a customer service channel only 29% reported their contact centre has the ability to escalate a social media query through to a customer support application that links through to an agent.
  5. Past three months usage of social media as a customer service channel has doubled in the past 12 months (4% 2011; 8% 2012).
  6. The proportion of consumers who believe they will be using social media more often in the future has also nearly doubled from 4% in 2011 to 7% in 2012. 
  7. When asked whether they had received a response from an organisation via a Social Media network to comments they had made through Social Media, only 7% of consumers reported that they had. About 5% of consumers claim to have received essential information posted via a Social Media network. 14% of consumers report they have received information from an organisation via social media about new products and services. 
Smartphone Apps:
  1. Amongst organisations that offer smartphone apps as a channel for customer service 50% report that the marketing department is responsible for managing it, with a further 33% reporting that IT is responsible.
  2. 50% have only had smartphone apps as a channel for customer service implemented for one to two years, with 33% reporting smartphone app has been available for less than 12 months. 
  3. Amongst organisations that do not currently offer smartphone app as a channel for customer service, 25% report they have no plans to. 
  4. Further to the existing 8% of consumers who have used a smartphone app for customer service, a further 33% of consumers report that they are likely to use a smartphone app for a customer service enquiry in the next 12 months. 
  5. Amongst Gen Y consumers, 29% report that they will be using smartphone apps for customer service issues more often in the next 1-2 years. This is significantly higher compared to Baby Boomer (8%) and Silent (4%) generations.

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Friday, November 09, 2012

How Asia is taking the Gov 2.0 lead and Australia needs to look north for inspiration

Over the last few days in Singapore I've had the opportunity to have some very interesting discussions with government and academic representatives about the state of egovernance and Government 2.0 across Asia - perspectives we all too rarely hear in Australia.

This is a major shame for government officials in Australia, who are not exposed as regularly to the fantastic insights and practices from countries that are, in some areas, leading Australia in their online engagement.

For example, South Korea has been rated first in egovernment globally since 2010 by the UN in their bi-annual E-government survey. In the latest 2012 result, Australia is ranked 12th, third in Asia-Pacific behind South Korea (1st) and then Singapore (10th) but ahead of New Zealand (13th) and Japan (18th).

I was fortunately enough to speak with a representative of the Ministry in South Korea responsible for their egovernment program and it is clear why they have achieved that position.

With support from their President down, a mandated government CIO role, long-term development strategy over more than ten years focusing on both supply (IT infrastructure) and demand (usability and access), the commitment of 1% of the government's budget to the provision of e-services and infrastructure and a unified whole of government change program to educate and support public servants, South Korea has hit the mark on the right way to implement a major change in national institutions.

Other countries in Asia are also being dynamic and adapting to their increasingly vocal online audiences.

Malaysia, where around 60% of the population have internet access, has over 12 million Facebook users and roughly 1.6 million active Twitter users - similar to Australia's 11.5 million and 2 million respectively. With a promise made in 1998 by the government to keep the internet censor-free, Malaysian government Ministers and Departments are making broader use of blogs for civil engagement than their counterparts in Australia.

Brunei, a small developed Asian nation that some Australians may not even be aware of (as it has only 400,000 people and a land area roughly twice that of the ACT), collaborated with South Korea to recently launch an E-Government Innovation Centre (eG InC.) designed to help the government achieve the Brunei 2035 target to establish a knowledge-based economy. The eG InC. was recognised in the 2012 Futuregov awards, winning the citizen engagement award.

I also learnt this trip about Singapore's appointment of a Chief of Government Communications, a new role created from 1 July 2012 designed to support co-ordination, information and resource sharing across the communications teams within Singaporean national government departments.

The Singaporean government created this role after the ruling party received the lowest vote in their history and recognised that government communication was an area that could be improved to better serve citizen needs.

Some might note similarities to the situation in Australia, if not in the governance solution.

One of the initiatives launched since this appointment has been a national conversation with Singaporeans regarding their issues and expectations towards 2030, involving a year long process to engage the entire nation in identifying major concerns and trends which the government can influence.

These are only some of the stories I've heard over the last few days, but are representative of the steps forward being taken in Asia to adopt digital and web 2.0 technologies to improve governance and drive future productivity and national wellbeing.

While Australia has many notable achievements in the Government 2.0 area, and I was able to share a number of them with people from across the region on this trip, there is much for Australian governments to learn from the approaches being taken in nations to our near north, as well as from those far to our west such as in Europe and the Americas.

With the release of the Australian Government's Australia in the Asian Century white paper - which was favourably commented on by many I've met this trip - it is time for public servants to look north for innovations and inspirations, as well as west.

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Monday, November 05, 2012

Australia's e-tax service hits 20 million lodgments over 13 years - an egovernment case study

Most people under the age of 35 probably don't remember a world without e-tax, a system developed by the Australian Tax Office to make it simpler and faster for Australians to complete their tax returns.

Before e-tax was introduced in 1999 Australian taxpayers all had to do their tax by hand, or get an accountant involved even for the simplest tax returns.

I still remember labouring over the complex and long (130+ pages) pre-eTax tax packs, like this 1995 Tax pack (PDF), a scanned version that has been archived in the ATO website. Even looking at this old tax pack makes me feel jumpy and tense - although these packs attempted to make tax easy, they were still daunting to complete.

While early e-tax software was a little rough around the edges and wasn't available for platforms other than Windows (a point of contention for Apple fans), it immediately made tax time much less of a burden.

The software has developed a great deal since 1999, become much easier to use and added useful functions such as autofilling employer group certificate information if you have an internet connection. e-tax now caters for a much broader group of taxpayers than when it was first created.

Sure e-tax still isn't available for Apple or Linux, but having a product for 85% of the market is far, far better, in my view, than not having one at all. As an Apple user myself, I have no problem with using a secondary PC to do my tax if it saves me time and effort overall (though an Apple version would be a nice-to-have, as would, now, a tablet version).

Last week I noticed an announcement that e-tax had just reached 20 million lodgments (as at 31 October this year). So I asked the ATO for some information about e-tax over the years - who is using it and where they live.

The information I received provided an interesting glimpse into the history of e-tax.

Growth of e-tax

In 1999, the year e-tax first launched, the tool was used by only 27,146 people to lodge their tax. By 2011, the latest available full year of data this had grown by 74 times to 2,600,228 people.

The service has grown every year, at an average rate of 43% over its 12 year life. This year looks to be no different, as e-tax lodgments only took four weeks to reach a million, compared to five weeks in 2011.

With over 2.5 million e-tax lodgments by the end of October 2012, and as the ATO doesn't 'close the books' until May 2013, e-tax is extremely likely to reach twelfth consecutive years of growth in absolute lodgement terms.

However while this is impressive, e-tax growth has slowed substantially over the last four years, to a rate of around 5% per year.

This is barely larger than the overall growth in tax returns, which suggests that e-tax has reached a plateau in usage. This isn't a bad thing overall - e-tax has been very successful and isn't in decline, however it has reached a point where the ATO might wish to consider expanding or redesigning e-tax to encourage a new group of tax payers to leap on board, or at minimum adopt a new marketing approach to encourage more people to trial the service for 2013.
e-tax lodgments from 1999 to 2012 (2012 is a partial year only) Source: ATO

e-tax demographics

It was also interesting to look at the demographics for e-tax, which the ATO was able to supply for 2011 (and I hope earlier years will become available as well, to show how the demographics have changed).

Gender was very balanced, largely reflecting Australia's population, with 48.9% of lodgements being by males and 51.1% by females.

However the average e-tax user was young and earned far less than the average weekly wage. In fact almost two-thirds (65%) of e-tax users were younger than 40 years old, with only 12% being aged 55 or older and half (51%) had an income of $21,600 or less, with only 11% earning $63,001 or more in the 2011 financial year. (see tables below).

This might reflect the digital enthusiasm of younger people, where pre e-tax generations may not be as familiar or comfortable using an e-tax system. It may also reflect the more complex tax situations of older and better paid Australians, which may require the aid of accountants.

Hopefully e-tax users are 'ageing', just as internet users are. If this is this case, which would need a number of years of e-tax demographics to detect, then it is likely that people who take up e-tax are sticking with it, meaning that the older and better paid groups will become more highly represented over time.

Age group
e-tax users
Percentage
18 yrs or less
105,284
4.30%
19 - 24 years
506,869
20.72%
25 - 39 years
991,412
40.52%
40 - 54 years
549,727
22.47%
55 years or older
293,575
12.00%
Total
2,446,867
100.00%

Income
e-tax users
Percentage
Less than zero
9,437
0.39%
Equal to $0
8,342
0.34%
$1-$6,000
146,675
5.99%
$6,001-$21,600
1,098,806
44.91%
$21,600-$63,000
913,771
37.34%
$63,001-$95,000
250,725
10.25%
$95,001 or more
19,111
0.78%
Total
2,446,867
100.00%

The location of lodgers was also interesting, particularly when compared to Australia's population. In absolute numbers, more Queenslanders than Victorians use e-tax, despite Victoria's 20% larger population, and more ACT residents than Tasmanians, despite Tasmania having 50% more people than the ACT.

Comparing e-tax usage against state populations at June 2011, proportionately the leader was the ACT with 21.1% of residents using e-tax. Next was Western Australia with 12.9% of residents followed by Queensland with 12.6%.

The lowest adopters of e-tax by population were the Northern Territory at 9.4%, Victoria at 9.9% and New South Wales at 10.2%. There may be substantial room for growth in e-tax use in these states, although the ATO might find targeted, rather than national, campaigns would best encourage take-up.

Location
e-tax users
Percentage
Population (June 2011)
Percentage
NSW
708,933
0.39%
6,917,658
10.2%
QLD
547,212
0.34%
4,332,739
12.6%
VIC
530,870
5.99%
5,354,042
9.9%
WA
289,235
44.91%
2,239,170
12.9%
SA
196,936
37.34%
1,596,572
12.3%
ACT
75,313
10.25%
357,222
21.1%
TAS
57,291
0.78%
495,354
11.6%
NT
19,857
0.81%
211,945
9.4%
Overseas
21,120
0.86%
NA
NA
Total
2,446,867
100.00%
21,504,702
11.4%


Conclusions


Overall my view is that e-tax has been an extremely successful initiative by the Australian government, encouraging millions of Australians to adopt a digital channel to engage with government.

The e-tax system itself, while necessarily complex (as is the tax system), has been refined to be usable and a far more pleasant experience than the prior paper-based tax packs.

However, like many innovative services and products, e-tax is now reaching a plateau, with little growth in annual usage over the last few years.

Assuming that e-tax saves the government money in chasing people to complete their annual tax chore, and therefore the ATO wants to keep growing e-tax use, it is time for the ATO to review the service to understand who isn't using it and why.

From this knowledge the ATO can make decisions on how to improve and promote e-tax, giving it a new kick in usage and, hopefully, both make tax time faster and easier for citizens and bring in tax dollars faster for government.

The ATO has taken a few steps to promote e-tax already, through media releases, the ATO Facebook page (though the e-tax Facebook page appears to have been deleted) and the video below.

These are a good start, however if with these communications e-tax still only has a marginal increase in usage this year, clearly more will need to be done to boost e-tax to the next level.

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Thursday, August 16, 2012

The right way to release a mobile app - Human Services' new student app

I'm pleased to say that with all the apps now being developed by Australian governments, the Department of Human Services' new 'Express Plus Students' App, has managed to address almost all the criticisms I've had previously regarding government mobile apps.

What were these criticisms? And which did the Department fail to address? Read on...

Have a clear purpose

The first criticism I have about government mobile Apps is that sometimes they seem to be created without much thought about whether they actually are needed at all.

It is important to resist any urges to create a mobile App simply because you want to make one (as a shiny toy, for experience or credibility), or a senior manager wants to look good to their peers or Minister.

There are aspects of government business which, frankly, the community just isn't interested about. Apps, particularly in government, need a reason - a good reason - to exist, as well as an audience interested and ready to download and use them.

Don't create an App when you need a mobile site

One of the most costly mistakes governments (or anyone else) can make is in developing a mobile App when a mobile site would have met your needs and be more cost-effective.

If you're mainly providing a wrapper around website content and functionality, or providing textual information with a few images and buttons, it is usually faster and cheaper to build a mobile site than a mobile App.

This is because, well, building websites is simply cheaper, and while a mobile App needs to be recoded for every operating system and screen size, a mobile site will work across all internet-capable mobile devices without the coding overheads.

It is far easier to update as mobile site to suit emerging devices - by creating device specific style sheets, which are automatically applied when someone using a particular device visits.


This saves the money that would otherwise be spent in developing versions of your App for different devices and keeping them all up-to-date.


Mobile sites (should if built well) allow you to update the content easily, quickly and cheaply without potentially requiring development time and a user download. Though note that with clever App design this can also be achieved through having a mobile App that presents content drawn from a website or even a text file online.

The worst case - and I have seen it in practice - is when content is hard coded into an app, then there's a need to update it urgently. Frankly it's not easy to push an App through the iStore in less than two weeks, and this is after development. Apps are bad news for urgent updates.

Where your content is mostly words, mobile download speeds aren't generally an issue. It is when you get to video content and sophisticated functionality, or where your users are likely to operate beyond cost-effective 3G or wi-fi range (such as boat owners, remote communities and foreign travellers) that you may wish to consider a mobile App approach actively.

Design to standards including accessibility

When designing apps it seems that many basic usability and accessibility features can get forgotten, with many apps designed to operate in non-standard and non-intuitive ways. There are standards for a reason and standards-based apps will stand a better chance of feeling easy for regular app users to adopt (just like most Windows and Mac programs follow standards).

This means using the design paradigms for iOS, and Google's design principles for Android.

It also means tapping into the accessibility features built into iOS, and Android.

Use inbuilt controls

Using the inbuilt features and controls in mobile operating systems is also important. For example rather than building a map feature, use the one provided on the device.

I have seen Apps where the developer has built all kinds of nifty features that already existed in the operating system. This is sloppy, expensive and rarely results in a better experience.

Built in a reporting system

While you can find out how many App downloads have occurred from most App stores, tracking actual use of mobile Apps requires a reporting system hooked into the code itself.

This is fairly easy to do today, with Google Analytics supporting App reporting, and a number of custom reporting packages available from other organisations that are simply embedded in your App's code.

Having this reporting information is about more than accountability to the Minister, it is about understanding where, when, how and why people are using your mobile App, and helps you build an understanding of your audience so you can keep improving the App - and build new ones - that are even better.

Too many government apps are released without a reporting system, and it's very hard to reverse-engineer one in after release. People who previously downloaded an App can get mighty sensitive about the information you are suddenly collecting plus you miss the initial burst of activity that helps you identify issues and strengths.

Have an official agency account at App stores

This is one of my biggest frustrations, as seeing an official government App listed in an App store as having been created by 'Silly Mobile App Company' instantly reduces the credibility, trust and the ability to actually find the App by searching on the agency's name.

Also when an agency is making several Apps, often each is with a different Mobile App developer due to tender processes or skills. They then get listed under the name of the developer in the App store, which then cannot list your Apps together in a single place ('see other apps from this organisation'), reducing your agency's ability to cross-promote.

Plus, what happens if you make an App with a company, then have a falling out? It can be tricky, even impossible, to get the App out of the developer's account and move it to a new account on App stores.

It seems a no-brainer to me that agencies should register accounts on the main App stores before they start creating mobile Apps. This allows them to register their Apps under their own name, rather than that of developers and to use their reputation to build interest and trust.

Link to your Apps

Due to the wonders of modern technology it is possible to link from your media release and website to your App, as well as to link from your Apps to your other Apps.

Something that agencies still don't appear to do well is to link their mobile Apps together, with an in-App method of downloading other Apps from the same agency, or even government.

Also media releases still lack basic details such as screenshots of Apps or links to them in the App stores. I know it might come as a surprise to some people, but journalists understand how to use hyperlinks, as does the community - and both groups love pictures as much, if not more, than they love words.

Most media releases are read online, not on fax machines - so links can allow someone to get straight to the mobile App without messing around with a search in an App store.

With many releases now read on mobile devices, it makes sense to allow people to click to download the App straight away. It is inconsiderate to force someone to search when they can click.


And that final point is my only criticism of Human Services' 'Express Plus Students' App.

Go to their media release, which has been widely tweeted, and there is no link to the App in the iStore. Hopefully this is an oversight they will fix. It should not take long!

Note that I can't tell if Human Services' App has a reporting system built in either, but I'll give them the benefit of the doubt!


So how has Human Services' App been received by its audience?

This is a great 'good news' story already - with a number of five-star reviews. Check them out yourself at the App iStore (and note that there's more reviews to read if you can click through to iTunes).

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Tuesday, July 03, 2012

Automating online activities without IT intervention - using web tools to make jobs easier

There's often lots of small - and not so small - activities that communications teams want to carry out online that would make their jobs easier, but aren't really tasks to give to IT teams.

For example, you may wish to update your agency's Facebook and Twitter profile pictures when your logo changes, automatically post your blog posts to LinkedIn and Facebook, be sent an email whenever someone tweets at you or receive an alert whenever your Minister is mentioned in a breaking news story.

This is where it is useful to get familiar with services like IFTTT and Yahoo Pipes.

IFTTT, or "IF This Then That" is a simple logic engine that allow you to string together a trigger  and an action to create a 'recipe' using the format IF [trigger] then [action].

For example, below is a recipe used to automatically tweet new posts on this blog:
A recipe in IFTTT
A recipe in IFTTT

This sounds very simple, but it can be a very powerful labour saving tool. Each trigger and action can be from different online services, or even physical devices.

A recipe in IFTTT
A recipe in IFTTT (click to enlarge)
Recipes can be more complex, with various parameters and settings you can configure (for example the recipe above has been configured to append #gov2au to the tweets).

For example, at right is the full page for a recipe that archives your Tweets to a text file in your Dropbox.

Besides connecting the trigger (a new tweet from you) with the action (posting your tweet in Dropbox),  you can choose whether to include retweets and @replies.

You can set the file name where your tweets will be stored and the file path in Dropbox, plus you can set the content that is saved and how it will be formated.

In this case the recipe is set to keep the text of the tweet (the 'Text' in a blue box), followed on a new line by the date it was tweeted ('CreatedAt') and then, on another new line, a permanent link to the tweet ('LinkToTweet'), followed by a line break to separate it from following tweets.

You can add additional 'ingredients' such as Tweet name and User Name - essentially whatever information that Twitter shares for each tweet.

Rather than having to invent and test your own recipes, IFTTT allows people to share their recipes with others, meaning you can often find a useful recipe, rather than having to create one from scratch.

In fact I didn't create either of the recipes I've illustrated, they were already listed.

There's currently over 36,000 recipes to choose from, for the 47 services supported - from calendars, to RSS feeds, to email, to social networks, to blogs and video services, from SMS to physical devices.

All the online services that can be 'triggers' for IFTTT
All the online services that can be 'triggers' for IFTTT
It is even possible to string together recipes in sequence.

For example, if I wanted to update my profile image in Facebook, Twitter, Blogger and LinkedIn, I can set up a series of recipes such as,
  • If [My Facebook profile picture updates] Then [Update my Twitter profile picture to match]
  • If [My Twitter profile picture updates] Then [Update my Blogger profile picture to match]
  • If [My Blogger profile picture updates] Then [Update my LinkedIn profile picture to match]
  • If [My LinkedIn profile picture updates] Then [Update my Facebook profile picture to match]
Using these four recipes, whenever I update one profile picture, they will all update.

Also it's easy to turn recipes on and off - meaning that you can stop them working when necessary (such as if you want to use different profile pictures).

However there's limits to an IF THEN system, which is where a tool like Yahoo Pipes gets interesting.

Yahoo Pipes is a service used to take inputs, such as an RSS or data feed, webpage, spreadsheet or data from a database, manipulate, filter and combine them with other data and then provide an output with no programming knowledge.

This sounds a bit vague, so here's a basic example - say you wanted to aggregate all news related to Victoria released by Australian Government agencies in media releases.

To do this in Yahoo Pipes you'd fetch RSS feeds from the agencies you were interested in, 'sploosh' them together as a single file, filter out any releases that don't mention 'Victoria', then output what is left as an RSS feed.

Building a Yahoo Pipe
Building a Yahoo Pipe (click to enlarge)
But that's getting ahead of ourselves a little... To the right is an image depicting how I did this with Yahoo Pipes.

Here's how it works...

First you'll need to go to pipes.yahoo.com and log in with a Yahoo account.

First I created a set of tools to fetch RSS from Australian Government agencies. These are the top five blue boxes. To create each I simply dragged the Fetch feed from the 'sources' section of the left-hand menu onto the main part of the screen and then pasted in each RSS feed URL into the text fields provided (drawing from the RSS list in Australia.gov.au).

Next, to combine these feeds, I used one of the 'operator' function from the left menu named Union. What this does is it allows you to combine separate functions into a single output file. To combine the Fetch feed RSS feeds all I needed to do was click on the bottom circle under each (their output circle) and drag the blue line to a top circle on the Union box (the input circle).

Then I created a Filter, also an 'operator' function and defined the three conditions I wanted to include in my final output - news items with 'Victoria', 'Victorian' or 'Melbourne'. All others get filtered out.  I linked the Filter's input circle to the Union's output circle, then linked the output from the Filter to the Pipe Output.

Then I tested the system worked by clicking on the blue header for each box and viewing their output in the Debugger window at bottom.

When satisfied it worked (and I did have to remove the filter condition 'Vic' as it picked up parts of words such as "service"), I saved my pipe using the top right save button, giving it the name 'Victoria RSS', then ran the pipe and published it at http://pipes.yahoo.com/pipes/pipe.info?_id=0392f5ec8f7450abbf650056c22f1e5d.


Note that pipes don't have to be published, you can keep them private. You can also publish their outputs as RSS feeds or as a web service (using JSON) for input into a different system. You can even get the results as a web badge for your site, by email, phone or as PHP for websites.

An IFTTT recipe built from the Yahoo Pipe above
An IFTTT recipe built from the Yahoo Pipe above
(click to enlarge)
Alternatively you can even combine them with IFTTT - for example creating a recipe that sends you an email every time an Australian Government agency mentions Victoria in an media release.

In fact I created this recipe (in about 30 seconds) to demonstrate how easy it was. You can see it to the right, or go and access it at IFTTT at the recipe link: http://ifttt.com/recipes/43242

So that's how easy it now is to automate actions, or activities, online - with no IT skills, in a short time.

There's lots of simple, and complex, tasks that can be automated easily and quickly with a little creativity and imagination.

You can also go back and modify or turn your recipes and pipes on and off when needed, you can share them with others in your team or across agencies quickly and easily.

Have you a task you'd like to automate? 
  • Finding mentions of your Department on Twitter or Facebok
  • Tracking mentions of your program in the media releases of other agencies
  • Archiving all your Tweets and Facebook statuses
  • Receiving an SMS alert when the weather forecast is for rain (so you take your umbrella)
  • Posting your Facebook updates, Blog posts and media releases automatically on Twitter spread throughout the day (using Buffer)
The sky's the limit!

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Tuesday, May 08, 2012

Participate in Melbourne Knowledge Week 2012

The City of Melbourne was recognised in 2012 as ‘Most Admired Knowledge City’ in an award from the World Capital Institute and Teleos, an independent management research firm.

The city is building on this with the annual Melbourne Knowledge Week, designed to engage both the knowledge community and the wider public in a range of events and opportunities that help promote Melbourne's identity as global knowledge city.

I reckon there has to be a place for Gov 2.0 in this mix and wanted to flag to all my Victorian readers that an expression of interest is now open to businesses, organisations, educational institutions, networking groups, community groups and individuals who wish to showcase knowledge-related projects, thinkers and capabilities as part of this year's event.

Melbourne Knowledge Week runs from 26 November to 1 December. More details on the event, and the expression of interest, are at http://www.melbourne.vic.gov.au/enterprisemelbourne/events/KnowledgeWeek/Pages/KnowledgeWeek.aspx

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Monday, April 30, 2012

Two year review - has the Australian Government delivered on its Government 2.0 commitments?

It has been almost exactly two years since the Australian Government responded to the Government 2.0 Taskforce report on 3rd May 2010.

The response, which committed to implement most of the recommendations in the report, was made under Prime Minister Kevin Rudd and with the support of former Finance Minister Lindsay Tanner (neither of whom hold a position in the current Australian Government).

So how has it gone? Has the government, through a change in leadership, an election and the retirement of the responsible Minister, implemented most of the recommendations or not?

Below is a summary of what they agreed to implement and, in my view, what has been achieved in the last two years. Under this is my conclusion, and a more detailed analysis of each recommendation.


RecommendationStatus
Central Recommendation: A declaration of open government by the Australian Government Implemented
Recommendation 2: Coordinate with leadership, guidance and support Implemented within the Government's agreed commitments
Recommendation 3: Improve guidance and require agencies to engage online Implemented within the Government's agreed commitments
Recommendation 4: Encourage public servants to engage online Implemented within the Government's agreed commitments
Recommendation 5: AwardsImplemented
Recommendation 6: Make public sector information open, accessible and reusable Largely implemented, although it is unclear if agencies have "been required to ensure that public sector information which is released is also made available through [data.gov.au]"
Recommendation 7: Addressing issues in the operation of copyright Implemented, however I am unsure whether the review of orphaned copyright works has taken place
Recommendation 8: Information publication scheme Allocated to the Office of the Australian Information Commissioner to implement, whose office is operating at 75% staffing and faces budget cuts through the increased efficiency dividend
Recommendation 9: Accessibility Nothing to implement directly - however the Government has done exceptionally well in outlining and enforcing the Web Accessibility National Transition Strategy
Recommendation 10: Security and Web 2.0 Nothing to implement directly
Recommendation 11: Privacy and confidentiality Nothing to implement
Recommendation 12: Definition of Commonwealth Record Implemented
Recommendation 13: Encourage info-philanthropy Nothing to implement and no activity based on either the review or the report has significantly affected the info-philanthropy area

In conclusion

In my view the Australian Government has implemented and completed the vast majority of the commitments they agreed to following the Government 2.0 Taskforce.

There are a few areas where commitments were not actually made (although some might have liked them to be), a few where meeting the agreed commitment might have been done in practice, but not in spirit and a few where changing circumstances have changed how commitments were implemented.

Now the challenge for the Australian Government, and the Australian Public Service, is to move beyond the Government 2.0 report and agreed commitments. To define the next level for Gov 2.0 in Australia, and  consider how to build it.



Central Recommendation: A declaration of open government by the Australian Government

The Australian Government committed to making a declaration, which was met by Minister Lindsay Tanner shortly before he left office and is available at Finance's website at: http://www.finance.gov.au/e-government/strategy-and-governance/gov2/declaration-of-open-government.html


STATUS: Implemented.




Recommendation 2: Coordinate with leadership, guidance and support

The Australian Government committed to establishing a lead agency to lead a cross-government steering committee for Government 2.0.


The Government selected the Department of Finance as the lead agency (the recommendation did not specify which agency), and Finance formed a steering group involving senior representatives from a range of agencies.


The Steering Group moved to quarterly meetings (four times a year) in 2011. The last update I am aware of from the Steering Group was published in June 2011.


STATUS: Implemented within the Government's agreed commitments.




Recommendation 3: Improve guidance and require agencies to engage online

This involved improving guidance, which the Australian Government agreed to deliver via the Australian Public Service Commission (APSC), resulted in three circulars regarding online engagement, with this guidance now embedded in the APS Code of Conduct in Practice as the 'Contributing online' section.


The Australian Government also agreed it was important for agencies to embed Gov 2.0 practices in their everyday business activities in order to progress cultural change, although the only real activity promised was to have the Steering Group oversee activity and operate a Gov 2.0 blog for twelve months (which has been delivered via http://agimo.govspace.gov.au)


The Government also committed to incorporating an Open Government progress report in the State of the Service for 2010-2011 (but did not commit on an ongoing basis) and agreed in principle to more transparency in public inquiries - which was to be delivered through having the Steering Group develop a policy "to encourage best practice in this area that simultaneously protects information that ought not to be disclosed."


STATUS: Implemented within the Government's agreed commitments.




Recommendation 4: Encourage public servants to engage online

The Government agreed to implement this through the revisions to APSC guidance (as per Recommendation 3) and by developing guidance on Government 2.0 engagement by agencies, delivered through AGIMO's Government 2.0 Primer.


The Government also stated, without committing to any action, that,
It is incumbent on the senior APS leadership to ensure that top-down change is enabled in agencies, and that APS employees are genuinely encouraged and empowered to engage online within their agency-specific context.
The cost of agency change required to address internal technical and policy barriers will be the responsibility of agencies to absorb as part of their business-as-usual activities."
and that,
Australian Government agencies should therefore enable a culture that gives their staff opportunity to experiment and develop new opportunities for online engagement. 
Agencies may wish to develop internal incentive mechanisms – in addition to the Government 2.0 awards proposed at recommendation 5 of the Report – to encourage employee innovation and online engagement. 
Agencies should also ensure that a broad range of stakeholder groups are considered for engagement online, for example, a health practitioner’s blog providing feedback on Medicare procedures, in addition to citizen’s blog on proposed improvements to the claims’ process.
Finally, under this recommendation the Government committed to showcasing best practice through an online forum - which has been achieved via the Gov 2.0 Register and the Innovation showcase.


STATUS: Implemented within the Government's agreed commitments.




Recommendation 5: Awards

The Australian Government, through the Department of Finance, agreed to include Government 2.0 awards for individuals and organisations within the existing Excellence in eGovernment Awards.


STATUS: Implemented.




Recommendation 6: Make public sector information open, accessible and reusable

This contained quite a complex recommendation.


The Government agreed in principle, based on the existing reform of Freedom of Information laws and the appointment of the Information Commissioner.


The Australian Government did commit to revisions of copyright policy to make the default copyright position for Commonwealth agencies Creative Commons By Attribution (CC BY).


The Government also committed to establishing the data.gov.au website, "to facilitate access to public sector information. Agencies will be required to ensure that public sector information which is released is also made available through this central portal. Information which is posted on data.gov.au should contain details of the nature, format and release of the information."


STATUS: Largely implemented, although it is unclear if agencies have "been required to ensure that public sector information which is released is also made available through [data.gov.au]".




Recommendation 7: Addressing issues in the operation of copyright

The Government agreed to implement a change in copyright (as in Recommendation 6), but not to move the administration of copyright to the new Office of the Australian Information Commissioner (OAIC), leaving it with the Attorney-General's Department (AGD).


The Government also agreed to a review of orphaned copyright works, though again left this with AGD, rather than transferring responsibility to the OAIC.


STATUS: Implemented, however I am unsure whether the review of orphaned copyright works has taken place.




Recommendation 8: Information publication scheme

This recommendation was accepted by the Government, with the Information Commissioner tasked with taking all the issues outlined within it into account.


STATUS: Allocated to the Office of the Australian Information Commissioner to implement, whose office is operating at 75% staffing and faces budget cuts through the increased efficiency dividend.




Recommendation 9: Accessibility

The Australian Government agreed with the recommendation, however only committed to improving accessibility, without defining what 'improvement' means.


The response did not outline any other specific activities or commitment, but reaffirmed that the Government had set WCAG 2.0 compliance as its standard for accessibility and that accessibility would be considered as a criterion in the Excellence in eGovernment Awards.


STATUS: Nothing to implement directly - however the Government has done exceptionally well in outlining and enforcing the Web Accessibility National Transition Strategy.




Recommendation 10: Security and Web 2.0

This recommendation stated that the lead agency, in co-operation with the Defense Signals Directorate, develop a better practice or 'how to' guide "to assist agencies in the effective, efficient and secure use of Web 2.0 tools and how to undertake associated risk assessment."


It also stated that,
"DSD should provide guidance to agencies on the appropriate mitigation treatments that could be adopted to address concerns or exposures identified in relation to the use of social networking and related tools. This guidance should take into consideration the different environments in which agencies operate, the varying risk profiles that exist and the range of tools that may be used. DSD should update the Information Security Manual (ISM) accordingly."
And,
"the proposed OIC should provide advice to agencies in relation to the treatment of PSI to enable its broadest possible release. Consistent with good practice, and the requirements of the Protective Security Manual (PSM), agencies must avoid the over classification of data so as to limit the need to review or pre-process data to enable its release."
The Government didn't commit to any specific actions, though it did state that,
"The Australian Government believes that public sector information is a national asset and is committed to working to find the best ways for both government and citizens to utilise its value. Within this frame, it is important that agencies are supported in implementing this measure this by better practice guides and appropriate mitigation treatment options. 
The Information Commissioner will take account of recommendation 10.3 when issuing guidelines under the FOI legislation."
STATUS: Nothing to implement directly.




Recommendation 11: Privacy and confidentiality

This recommendation stated that,
11.1 To protect the personal information of individuals included in PSI, the Privacy Commissioner should develop guidance on the de-identification of PSI before it is released. 
11.2 To protect the commercial-in-confidence information of businesses included in PSI, the proposed OIC should develop guidance on the de-identification of PSI.
The Government's response was that this was already in operation,
either by protection of the personal information or by relevant exemptions under the Freedom of Information Act 1982.
And that,
The Information Publication Scheme will provide the legislative framework for information held by government to be published, subject to the exemptions consistent with the FOI legislation. 
STATUS: Nothing to implement.




Recommendation 12: Definition of Commonwealth Record

The recommendation focused on providing clear guidance on what, in the Gov 2.0 world, constituted a record and how they should be archived.


The Australian Government committed to having the National Archives of Australia (NAA) provide guidance for agencies on "what constitutes a Commonwealth record for the purposes of actions undertaken in the Web 2.0 context."


The NAAhas provided guidance through several articles, including Your social media policy – what about records? and Social media: Another type of Commonwealth record.

The Government also committed Finance and the NAA to provide guidance on endorsed metadata standards, which has been delivered via the WebGuide.


STATUS: Implemented.




Recommendation 13: Encourage info-philanthropy

This recommendation was deferred, to be "considered in the context of the Australia’s Future Tax System Review and the Productivity Commission’s report into the contribution of the not for profit sector."


For more about these, see:
STATUS: Nothing to implement and no activity based on either the review or the report has significantly affected the info-philanthropy area.

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