Showing posts with label blog. Show all posts
Showing posts with label blog. Show all posts

Monday, June 18, 2012

Prime Minister starting to leverage the influence of bloggers

Refreshments at #pmtea
Photo by
Last Friday Prime Minister Gillard sat down with a group of influential female bloggers, online women's forum managers and journalists in, what I hope, is the start of an active engagement with online influencers by the Australian Government.

As a blogger I have been on the receiving end of irregular random unsolicited emails from Australian advertising agencies, that sometimes spam bloggers in the hope that some of them will talk about their latest client's products.

I don't know what they charge their clients for this 'service'.

However, to my knowledge, governments and government agencies in Australia have, with a few exceptions, largely ignored the existence and influence of bloggers.

There's also been limited research by governments in Australia into understanding the reach and influence of bloggers, and few attempts at integrating co-ordinated or long-term blogger outreach into communication and stakeholder engagement strategies.

That is what made #pmtea so exciting.

Gillard met with a group of online influencers for an hour or so. She had tea and refreshments with them and generally chatted.

There was no express policy goal or message, and it wasn't a focus group. However what it did was establish a relationship that will help the Prime Minister and govenment in the future.

A photo of #pmtea attendees from www.mymummydaze.com
The Prime Minister established personal connections with influential commentators. So now, whenever she has a message her government wants to get out to large numbers of Australian women and families, her office can include these bloggers in the 'media' distribution, even ask them for help in appropriate circumstances to counter inappropriate spin from traditional media.

When there is negative press coverage on something the government has done, will do (or has decided not to do), these bloggers will think twice before buying into the hype, balancing their views with their experience of her character and their personal connection with her.

This form of soft influence is vital for blunting criticisms aimed at governments and government agencies - just as it is for commercial organisations. Having reporters think twice and reflect, based on a personal relationship, before reporting, is how media advisors have influenced journalists for years, often resulting in more accurate and balanced stories.

Part of the breakdown between governments and media outlets has been due to the breakdown of these traditional relationships, which help commentators understand why decisions are being made and humanise the participants in every debate.

The challenge today for governments, Ministers and agencies alike, is to rebuild this type of relationship with a new form of commentator - influential bloggers. People who command directly, or indirectly, audiences in the tens or hundreds of thousands, making them potentially larger and more actively engaged audiences than those of many traditional magazines and newspapers.

I hope that now the Prime Minister has shown that it is possible and acceptable for (elected) government officials to meet and interact with influential bloggers we'll see agencies more willing to have their (appointed) officials doing the same.

Bloggers are not traditional stakeholders or lobbyists. They generally only represent their own views and are rarely backed by powerful commercial or religious organisations. However they directly interact with, reflect and influence the views of their audiences. They have reach, and they have a platform.

Agencies need to consider inviting them to their conferences, bringing them in as part of their stakeholder groups. involving them in their research and providing them with stories (not media releases) and content they can share.

In other words, agencies need to recognise the influence of bloggers, just as they do traditional media commentators.

And, most importantly, agencies need to read what influential bloggers write.

Here's a list of some of the coverage of #PMTea by blogs, forums and news outlets.
News outlets

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Thursday, March 22, 2012

Letting the cat out of the bag - I've joined Delib Australia

I've finally been able to let the cat out of the bag today and publicly announce my primary post public sector project.

I have been officially appointed the Managing Director for Delib Australia (and are a shareholder too). So, effective immediately, I will be working full-time with Delib in the UK and with associates and partners in Australia and New Zealand to grow and support Delib's footprint in our region.

For those who don't know them, Delib is a digital democracy company that builts online tools to help governments and other organisations consult and engage their citizens, communities and stakeholders.

The UK company has been operating for over ten years and has worked closely with both the UK and US governments.

More information is available in our media release at the Delib blog.

Delib has a strong commitment to digital democracy and is committed to supporting the Gov 2.0 and open government community, which aligns neatly with my own goals in this area.

As such you can expect my blog to continue to be commercial free, focused on Gov 2.0, social media and open government musings from me and selected guest bloggers.

In fact, I'm about to start a project of redeveloping my blog to better expose some of the resources and tools it contains - with the support of Pia Waugh.

Hopefully this will improve my blog's usefulness and provide more opportunities for me to demonstrate how to walk the Gov 2.0 walk.

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Monday, January 23, 2012

New Inside Story policy: provide your full name for publication or your comment won't be published

I have had a great deal of respect for the Australian Policy Online (APO), produced by the Australian National University and University of Swinburne.

For several years the site has been a fantastic venue for serious discussions of public policy options, and a very useful source for policy resources and research. The site also, without prompting from me, republished several posts from this blog.

However, after commenting on an article in the Inside Story section of APO late last week, I received an email from the editor pointing out a change in their commenting policy.

Now anyone who submits a comment to Inside Story, as part of APO, must provide, and be prepared to have published, their full name. This new policy is detailed following their full articles using the text as below (highlight is mine):

Send us a comment

We welcome contributions about the issues covered in articles in Inside Story. Well-argued and clearly written comments are more likely to be published, and we’re now asking all contributors to provide their full name for publication. Because all comments are moderated, they will not appear immediately. Your email address is never published or shared. Required fields are marked *.
Now while I appreciate the sentiment of an editor who wishes to avoid spurious comments from people using pseudonyms or commenting anonymously, I found myself uncomfortable with the prospect of a website that forces anyone who comments to publicly reveal their real name in full.

I wrote a piece about this very topic a few months ago for Mumbrella, Toughen up - we need online anonymity, which discussed the various pitfalls involved in forcing people to reveal their real identity.

While I am sure it isn't the intent of this policy, one major risk - particularly relevant to a policy discussion site - is that of excluding certain groups from the conversation.

This includes people who, if their identity is published, may face physical or financial risk, those in witness protection programs, people who fear online attack if their views are taken the wrong way, those involved with policy making who have suggestions or questions, those under the age of 18 and more.

In many policy areas there are people who need to be cautious about revealing their real names publicly for legitimate reasons - whether the topic be health, law and order, immigration, development, gambling, climate change or something else.

While it is the right of each publication or website to define its own moderation and publication policies, the effect of this policy may be to silence people who have valid and important contributions to make, reducing the richness, robustness and usefulness of discussions.

If the primary concerns of Inside Story's editor and publisher are inappropriate comments, defamation, personal attacks and the like, these can be handled through pre-moderation (which they do already), backed up by a public moderation policy and community guidelines (which I cannot find in their site).

Alternatively Inside Story could require people to register and provide their real name in their account details, then publish comments under a name or pseudonym that the user selects. This would ensure they had real names if needed and allows regular contributors to maintain a consistent identity while still providing them with sufficient room to make valuable comments that otherwise they may not feel comfortable doing.

When Inside Story's editor, Peter Browne, (also credited as the Commentary Editor of Australian Policy Online) emailed me last week to ask if I was happy to have my comment published under my full name I thought about it for a few minutes and then decided that while I didn't mind my name being connected to my comments, it was time to take a stand, the damage to the public conversation could be too great. So I said no.

I won't be commenting further on Inside Story or Australian Policy Online while their current policy is in force, nor will I spend as much time reading the site. They remain welcome to republish my blog posts (which are licensed under Creative Commons, so I can't really stop them even if I had wanted to).

This decision may make me slightly poorer, however I believe Inside Story's decision significantly weakens their effectiveness and inclusiveness. The unintended consequence of forcing people to have their full name published alongside their comments is to make all of Australia poorer by stifling public policy discussion, particularly amongst those whose views most need to be heard.

I hope government agencies do not follow the same course on fulll names. It would severely restrict the value of the online channel to collect input on policy consultations and thereby make good policy harder to develop.

For the record, I've included a copy of my email exchange with Peter Browne, Commentary Editor of Australian Policy Online and Editor of Inside Story:
From: Peter Browne
Dear Craig, 
I’m not sure whether you noticed, but we now ask people commenting on articles to provide their full name for publication. Are you happy for your full name to appear with this comment? 
Cheers,
Peter Browne
Editor
From: Craig Thomler

Hi Peter, 
I didn't notice this policy change. I have now looked through your 'about' pages and see no mention of this - nor of your moderation policy. 
I would normally be happy for my full name to appear on my comment, and all my comments online are made on the basis that people can track down and find out who I am if they wanted to. 
However I'm not comfortable with a site that forces people to provide their full name publicly. This requirement prevents many people from commenting - those in witness protection programs, minors (such as 17yr olds), those concerned about stalkers, bullying, identity theft, privacy and so on. 
I see your policy as reducing the potential for open public dialogue without providing any safeguards. A backward step that only damages your reputation. 
It is also impossible to enforce anyway - people can use fake names and email accounts, thereby making your policy useless.
If your concern is around identity, have people register and use a unique username (which may or may not be their full name) - you still have their full name in the background, however they are not exposed publicly. 
If your concern is around inappropriate content, this should be managed through anti-spam and moderation techniques, potentially using the registration process above to allow you to identify and manage persistent offenders (where IP address isn't enough). Your moderation policy should be published so that commenters understand the basis on which they will be assessed. This is simply a matter of respect and setting the context of a discussion - similar approaches are used in face-to-face meetings. 
So in this case, I decline the publication of my comment and will not comment further on APO until your policy is adjusted to not require the publication of full names and is made easily accessible in your site along with your moderation guidelines. 
I will also be publishing this email in my blog to show the perils of requiring full names and linking to my post for Mumbrella: Toughen up - we need online anonymity (http://mumbrella.com.au/toughen-up-we-need-online-anonymity-58441). 
Cheers,
Craig
From: Peter Browne

Dear Craig,
My view is that if writers use their own names then responders should too. The policy is at the bottom of each article, just above the comment field. 
Cheers, Peter

From: Craig Thomler
Hi Peter,
Thanks for pointing this out. I had looked for dedicated 'Community guidelines' 'Comments policy' or 'Moderation policy' pages and looked at your summary articles, where I can still register or log-in to comment, but do not see the same message.
I now have looked at a full article and can see the text. It remains unclear on what basis you moderate.
Here's an example of what I mean by a moderation policy: http://myregion.gov.au/moderation-policy
I appreciate you believe that writers and commenters should have the same rights - although writers are often contributing for different reasons and have different agendas for expressing their views, some are even paid to do so, directly or indirectly (aka not necessarily by you). 
It will certainly be interesting to see how you decide to represent the writer when you receive an article from someone in a witness protection program or a whistleblower, and how you will treat comments. 
Cheers,
Craig

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Monday, September 19, 2011

Twitter tactics - demystifying Twitter

Earlier tonight I gave a presentation at Parliament House about the workings and uses for Twitter in government.

I've shared the presentation below.

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Thursday, August 18, 2011

Can microblogging save or destroy governments?

In Australia many people still treat microblogging tools such as Twitter with scepticism and scorn, or even dismiss it outright as a tool for 'discussing breakfast'.

While the more negative views are beginning to shift, due to the active role Twitter played in the Brisbane floods, Australians still largely consider microblogs as a tool for emergency and breaking news, rather than as a tool for democracy, government engagement and accountability.

In China, in dramatic contrast to Australia, government officials have been waking to the potential of microblogging services for reconnecting with the public - and to the shock of being held accountable at a speed that outraces the fastest censor.

China's first microblogging services were introduced in 2009 and have grown in popularity extremely quickly. Today there are reportedly more than 195 million users of the leading microblogging services, almost ten times the population of Australia and approximately 15 percent of the Chinese population.

Interestingly about the same proportion, 15 percent, of Australians use Twitter, our most popular microblog service.

A Global Times study in March-April this year found that "71 percent of Chinese Web users attribute their growing interest in politics to microblogging". Of the respondents, 59.3 percent said "they had become more inclined to express their political views on microblogs" and 23.1 percent chose politics as their favourite topic of discussion via microblog (with 36.6 percent citing social news and 19.6 percent daily-life topics, such as fashion and heath).

The respondents were highly in favour of politicians using microblogs, with 72.1 percent backing the idea. However two thirds (65.6 percent) complained that most government microblogs were merely publicity stunts.

Microblogs have also become a major source of news in China, with the Communication University of China in Beijing reporting in their Internet Real-time Public Opinion Index Annual Report 2010 that within 20 months of being allowed into China, microblogs had become the third-favorite online source of information, after news portals and online forums.

The report highlighted land acquisition and official corruption scandals as being hot on microblogging sites - both highly sensitive and politicised topics that rarely are discussed in mainstream Chinese news channels.

A separate report in 2010 was reported to state that more than 20 percent of the 50 most-discussed public events in China through 2010 were first reported on by microbloggers.

Government in China has increasingly recognising the potential uses and risks of microblogging.

It has become increasing difficult for the Chinese government to control sensitive discussions online due to the speed and reach of microblogs. Equally the size of the main microblogging networks makes it dangerous for the Chinese government to simply close down them down.

Therefore government officials are increasingly actively engaging via microblogs in order to influence conversations. In fact, "How to open a microblog" has become a training course for high-level Beijing government officials.

Accordingly, in March 2011 Sina, one of the leading microblogging services, reported that there were over 3,000 official government microblog accounts on their service, spread between agencies and high-level officials.

In July it was reported that 4,920 government departments and 3,949 government officials had opened microblog accounts at weibo.com.  The same report indicated that the ten government microblogs in China had a total of 5.08 million followers in the first half of 2011.

It has also been reported that more than 1,200 microblogs have been opened by police authorities throughout China, resulting in a number of high-profile successful convictions.


For example, police in Xiamen, reported that they were able to solve the murder of a three-year-old girl in six days by releasing details of the murder via their microblog, together with a reward offer for further information. The message was forwarded more than 10,000 times and, according to a report by China Daily, led to the collection of more than 100 pieces of information used to solve the case.

The highest ranking individual official microblogging in China is Zhang Chunxian, the party chief of Xinjiang province. He took over in Xinjiang in April 2010, about nine months after ethnic riots led authorities to shut down mobile and internet services across the province.

Zhang has more than 148,000 followers for his microblog and has told the China Daily that microblogging can "be used to promote the government's efforts in Xinjiang's development."

Given there are over 450 million internet users and 900 million mobile phone users (those on smartphones can microblog), there is enormous potential for the sustained growth of microblogging in China.

With microblogging able to circumvent many censorship barriers, China's government is being forced to choose between closing down entire services, potentially facing extreme public backlash, or embracing increased openness and engagement with the public, dealing actively with charges of corruption, inappropriate conduct by officials and allowing citizens to share news before government communications channels can present official viewpoints.

If microblogging has the potential to have this impact in China, it is a channel that cannot be ignored or given lip service by governments in Australia or other nations.

Perhaps the two statements below best sums up the potential of microblogging for the Chinese government - and other governments around the world.

From the People's Daily of 2 August 2011:
Mastering the use of the internet shows a leader’s quality and ability. We hope that more and more leaders show their capacity for speech on the internet and on microblogs, and find popularity. We hope even more that more and more leaders address the conditions of the people in the real world, through real actions.
From the China Daily of 2 July 2011:
If governments can correctly and properly guide public opinions, use microblogging as a good platform to learn about public opinions and the wisdom of the people, and find and solve problems as soon as possible, forming a widely-participated, orderly and interactive microblogging public opinion environment is completely possible. Microblogging will also become a "release valve" of social emotions and the "lubricant" of government-public relations.
References
China’s microbloggers unafraid to rattle the censor’s cage 15/8/2011 - Business World Online
Politics in the age of the microblog 2/8/2011 - Chinese Media Project
China tackles the messy world of microblogs 1/8/2011 - Chinese Media Project
Microblogs a Threat to China's National Security: Official Report 14/7/2011 - The Epoch Times
China's government offcials open up to microblogs 14/7/2011 - Want China Times
How microblogging power shakes reality in China 2/7/2011 - China Daily
Xinhua Insight: Communist Party microblogs to reach out to public 24/6/2011 - English.news.cn
Must Officials Microblog? 6/5/2011 - Beijing Review
University names top ten official microblogs 25/4/2011 - Want China Times
Microblogging to improve governance 6/4/2011 - Global Times
Microblogs in China government's fight to win public approval 9/3/2011 - Reuters
Government Gets Big Into Microblogging 14/1/2011 - China Realtime Report
Police microblog helps catch murderers in East China 1/12/2010 - China Daily

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Friday, March 25, 2011

Is it practical for government agencies to block web-based mail?

The Australian National Audit Office has just released a report 'The Protection and Security of Electronic Information Held by Australian Government Agencies' based on a review of the approaches to information security by four agencies, the Office of Financial Management, ComSuper, Medicare Australia, and the Department of the Prime Minister and Cabinet.

Amongst other recommendations was one which has been much discussed on Twitter this morning, "emails using public Web-based email services should be blocked on agency ICT systems, as these can provide an easily accessible point of entry for an external attack and subject the agency to the potential for intended or unintended information disclosure."

This reflects the recommendation in the Defense Signal Directorate's Information Security Manual, the 'bible' for Australian Government agencies when it comes to ICT security, which states on page 100 that:
Agencies should not allow personnel to send and receive emails using public web-based email services.

The concerns are very clear and relevant - web-based email systems can easily be used, inadvertently or deliberately, to distribute large quantities of citizen's personal information, or an agency's In Confidence or other classified information rapidly and to large numbers of people, making it impossible to contain the spread of the information.

Web-based email is also a potential source of attacks against an agency, through viruses, worms and trojans in email attachments (which may not be able to be scanned at the same level as Departmental email can be) and through web-links in emails to compromised websites.

I don't dispute these real concerns. They are concerns for corporations as well.

However, I do ask - what is 'web-based email'?

Most people are aware of the classic web-based email services, Windows Live Hotmail, Yahoo mail and Gmail amongst many, many, many similar services (here's a list of 18 web-based email services - and that's just a start!)

These services follow a standard email model - an inbox, outbox, capability to send and receive email, with attachments and some ability to organise and file emails into folders. Most have automated spam-checkers too, some exceptionally good.

However while they LOOK like email software, they aren't really email software. They are simply web pages providing access to text, links, file upload/download and some buttons.

Any webpage can be designed the same way. In fact it would be hard to find any webpage without at least two of the same features.

In other words, while they look like email and act like email, they're really no different from going to any website which allows people to click on a link or download a file.

Regarding the risk of downloading or clicking on a link with a malicious payload (virus, trojan, etc), web-based email web pages provide no additional risk to standard web pages except, perhaps, that they have content targeted to an individual with a government email address.

There may actually be less risk in using popular and widespread web-based email services as they do employ sophisticated scanning techniques to limit spam and malicious payloads. It is in their interest to not allow their users to become infected with viruses as their business would suffer as a result.

In fact, in some cases the large web-based email providers may offer more security in preventing spam and viruses than a corporation or government agency can offer to its staff using official email accounts. The large web-based email providers have hundreds of millions of users and their business is providing web-based email, meaning they hire the best talent, employ leading edge solutions and invest far more into their email security than most corporations or government agencies can afford.


I've only talked about the identifiable web-based email systems so far, there's also several broader considerations.

More and more online services are implementing systems like web-based email for sending and receiving messages within a web browser.

This includes services like Facebook, LinkedIn, YouTube, Slideshare, Ning, Amazon, all forum systems and micro-blogging services like Twitter (allowing direct messages). Most ISPs offer web-based access to home email accounts. Even your bank probably does it.

In all cases these services provide you with the ability to send and receive messages, including links and sometimes also attachments.

They effectively act like web-based email services, without having the same name.

To block web-based email systems can be tricky without blocking access to the provider's other services, such as Google's analytics and webmaster systems. However it is (mostly) possible.

To block these other pseudo-web-based email services without blocking their service is most probably impossible in most cases. That would mean blocking staff from being able to monitor or interact (officially) over social media services, or even from accessing their bank accounts from work.


Another consideration is the vast array of services that could not remotely be described as having web-based email qualities but still allow people to share information online.

These services, like YouSendIt, DropBox, Scribd and a host of others (including web-based FTP services provided by ISPs and others) allow people to upload a file, or often many files, and share them widely. There are also services for making comments - every newspaper has one - and many services for anonymising where the data is coming from to prevent detection.


Now all of this may still be manageable if it were only defined organisations who provided all these services. However the barrier to setting up a new service that looks and performs like web-based mail, or allow files to be transferred is almost invisible.

Open source software exists to allow any person to create their own service in a matter of hours. Web-based systems allow you to create a web-based email facsimile in a matter of minutes. These services are widespread, easily discoverable and cheap.

People can set one up from home, or any public access computer and then access it at work. That's if they are not amongst the nearly 40% of Australians with personal smartphones, or the millions of others with laptops, netbooks and tablets and 3G connections to the internet. Personal internet connections at the office, every day.

I don't envy the job of ICT Security Advisors.


If an agency wished to prevent staff from sending files and information online to unauthorised recipients, or prevent the possibility of staff clicking on links or downloading files from the web that may carry viruses, there are only three solutions.
  • Whitelist a bare minimum number of sites that staff can access,
  • turn off internet access completely, or
  • establish effective policy guidance and education for staff, have managers monitor use and ICT Security advisers provide support and training.
While it may be easier for organisations to pick one of the first two options, they will experience staff backlashes, have difficulty recruiting younger people (now including people in their 40s) and be unable to effectively engage and respond to changing global and national events.

These approaches won't necessarily limit the use of personal internet-connected devices at work, many more staff might bring them in to get around the security settings (so they can do their banking and respond to critical personal events). These approaches may even increase the incident of information leakage as disgruntled staff use the fax or photocopy and walk out the door.


The third option, which requires extensive senior leadership and support, is more effective in the long-run, however a harder sell due to the time and ongoing education commitment. However it is, in my view, the only approach to managing the use of web-based email and all similar services - in effect the entire internet - which serves the long-term interests of governments, agencies and staff.

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Thursday, March 03, 2011

What is muting Australian public servants online?

Over the last two years we've seen a concerted effort by governments across Australia to increase the level of online engagement, debate and discussion involving public agencies.

In 2009 the Government 2.0 Taskforce, commissioned by then Finance Minister Lindsay Tanner and chaired by Dr Nicholas Gruen, conducted a six month process of engaging public servants via online channels, pioneering the use of blogs, Twitter and Facebook to demonstrate how it was possible for the public service to effectively communicate, engage, consult and be consulted online.

Late in the same year the Australian Public Service Commission replaced its Interim Protocols for Online Media Engagement (originally released in late 2008, with the updated Circular 2009/6: Protocols for online media participation.

Early in 2010 the Australian Government released its response to the Government 2.0 Taskforce's final report, agreeing with all except one of its recommendations (and simply deferring the remaining recommendation to after another related review was completed).

Since then we've seen the MAC innovation report, Empowering change: Fostering innovation in the Australian Public and the Ahead of the Game report from the Department of Prime Minister and Cabinet, outlining steps to reform the public service.

There's been the Declaration of Open Government, the initiation of the Government 2.0 Steering Committee, the launch of GovSpace (a blogging platform operated by the Government and open to all agencies to use).

We've seen more than 260 government agencies and councils join Twitter, wide ranging activity on Facebook and a proliferation of social media policies at local, state and Commonwealth level.

Agencies in Australia are using social media in ways that would have been unacceptable and unachievable even two years ago, some demonstrating world class engagement online. Some states have comprehensive action plans in place and official usage of social media by agencies in some places is approaching one hundred percent.

I don't have the same level of information about Commonwealth agencies (there is no central register of activity or survey results, as there are for some states), however most have established some form of social media beachhead in support of campaign or corporate needs.


With all this official usage you might expect to see vibrant and active online communities of public servants discussing shared issues and best practice, or to see public servants listening to and contributing actively to online policy discussions.

Many groups set up for public servants seem to have reasonable memberships - several hundred people at least - however most of these members are silent, with at most 10% carrying on a halting conversation.

Blogs and forums established to discuss public issues are dominated by the same regular contributors, providing valid and thoughtful views for the most part, however still representing a fraction of the more than 100,000-strong Australian public service.


So what is going on? If over 75% of the Australian online public are actively using social media (as Neilsen has reported), what makes public servants different, what is muting Australian public servants from participating online?


There are a large number of public servants who keep their personal lives very separate from their work lives. They happily connect to their families and friends via social media channels, but don't perceive them as professional development or business tools.

I also still encounter public servants unaware of the Australian Government's Government 2.0 program. They either have never learnt about it through their usual newsgathering channels, dismiss it as an IT initiative, or are simply uninterested as they don't perceive Government 2.0 as having any direct relevance to their work or career.

There's also a number of institutional barrier in place. Despite the growing official adoption of social media in government, the 2009-2010 State of the Service report indicated that only 31 percent of APS staff and 28 percent of service delivery employees have access to social media and networking tools in the workplace.

Where there was access to social media and networking tools, the report indicated that the tools are being under-utilised for various reasons, including lack of staff awareness or interest (similar to my point above), or there was a lack of resources and agency policy restrictions.

In addition, only 10% of agencies reported that they had technical guidance available to employees on how to use social media and networking tools. Staff may not always feel they have the permission or the education required to use social media in a professional manner at work.

This is compounded by the use of adaptive filtering tools which do a fantastic job of blocking inappropriate websites, however may also block appropriate and important websites and social media channels used actively in agency business. As these tools work on the basis of blocking categories rather than individual sites, a simple misclassification by a vendor can limit a department's access to key sites for days or weeks. Social media channels - with a wide range of fast changing material - are often prone to being blocked.

There's also pressure on staff due to workload. There's limited time to innovate, experiment or improve work practices via social media and Government 2.0 approaches when staff are flat-out getting their jobs done the 'old' way.


So where does this leave Government 2.0 and social media adoption?

We have a strong and growing core of activity, with a small number of engaged participants and a wider group adopting these tools as their agencies recognise that the changes in Australian society preclude them continuing to use old approaches.

In many cases public servants engaged in communications and consultation activities simply have to include social media in their mix to generate effective outcomes.

Cost pressures are also taking their toll. As budgets tighten, public servants look for more cost-effective means to engage. I've often seem the most enthusiastic adoption of social media channels when budgets have been cut or in crisis situations where traditional media channels aren't responsive. Albeit this is sometimes constrained by a lack of expertise or shortages in manpower.

However many public servants still haven't made the link between social media and their jobs. They haven't had the time to reflect or consider - nor been presented with compelling cases of why they should adopt new tools - particularly where old ones continue to work reasonably well.

We haven't yet reached a tipping point, where the argument for and knowledge of the new approaches now available has overcome the resistance and systems geared towards more traditional approaches.

So in my view it is simply a matter of education, example, clear political and senior will and time - but how much time? No-one can really say.

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Tuesday, February 15, 2011

The age of microblogging has arrived - in China

Listening to the US's National Public Radio (NPR) last week, I caught a story about how Chinese citizens are now using micro-blogging services (similar to Twitter) to communicate about missing or stolen children and, in some cases to locate them.

According to The Guardian article, Chinese parents turn to microblogging in hunt for missing children, China has over 80 million micro-blog users (though very few Twitter users due to blocking).

By posting messages and pictures of missing children, and by putting photos of child beggars online, there's been at least half a dozen cases where children have been located and reunited with their parents.

In particular a Chinese professor created a microblog called "Street Photos to Rescue Child Beggars" in t.sina.com.cn. The microblog, which was only registered on 25 January this year, has already gained more than 200,000 followers, many being Chinese police officers. Thousands of photos of child beggars have been posted to the micro-blog by Chinese citizens (the criteria is that photos must show the face of the child and the location and time the photo was taken).

Of course the success of the micro-blog medium in China needs to be weighed with continuing government efforts to restrict debate on certain topics - as recently illustrated in this article in The Age, China micro-blogging sites censor 'Egypt'

Must read posts:

News stories:




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Monday, February 14, 2011

Who in QLD government is using Web 2.0 or Gov 2.0 tools?

The Queensland State Archives recently commissioned a whole of Government
Recordkeeping and Web 2.0 online survey to investigate how Queensland's public
authorities were using Web 2.0 and social media2 tools to conduct government business.

The survey also asked public authorities about the policies and procedures they had in place to guide the business use of Web 2.0 tools by public sector staff.

While the survey focused on exploring how records of Web 2.0 activity were kept, it provides some useful insights into the extent of Web 2.0 and Gov 2.0 activity across the Queensland government.

There were 135 responses from 193 authorities invited to participate.

The full survey is available in PDF from http://www.archives.qld.gov.au/downloads/recordkeeping_web_survey_report.pdf (this link now works!)

Here are some highlights, paraphrased from the survey:
  • Over half the responding Queensland public authorities are currently using, or intend to use, Web 2.0 tools for business purposes.
    • All State government departments (13) responded, with 10 indicating they are currently or would soon be using Web 2.0 tools (76%) 
    • Forty-seven local government agencies responded, with 23, slightly less than half (49%) indicating they were currently or would soon use Web 2.0 tools for business purposes.
  • The most common uses by public authorities of Web 2.0 tools are to provide information, promote, or receive feedback on services or products. Community consultation is also commonly undertaken using Web 2.0 tools.
  • Public authorities are using Web 2.0 tools on externally hosted websites, on government websites and on government intranets.
  • Web 2.0 tools are used by and in diverse areas within public authorities, including communications, marketing, corporate services, IT, community engagement and customer services functions.
  • Pertaining specifically to record-keeping, while most responding Queensland public authorities had recordkeeping policies in place, they had not yet developed and implemented recordkeeping policies which specifically address Web 2.0 records.
So what tools or services were State government agencies using?

RSS feeds - which I wouldn't consider a Web 2.0 technology, ranked the highest, with 70% of state agencies already using the technology.

Facebook and Twitter were the most common services used,  with 60% of state agencies currently using these services, followed by YouTube at 50% current use.

Blogs and wikis were also quite popular, with 40% of state agencies already using these tools.

Agencies didn't indicate any current use of crowdsourcing, however 40% of agencies indicated they intended to use crowdsourcing tools in the next twelve months.

Mash-ups received a small mention, alongside other Web 2.0 tools.



Why did local government use Web 2.0?

It's interesting to see the diversity of uses for Web 2.0 services and technologies - for promotion, information, feedback, consultation, information release, professional networking, organisational learning and so on (see graph below).

It's clear that Web 2.0 services and tools have enormous horizontal utility in organisations which, in my view, supports the case for social media not being the sole preserve or under the control of government communications units.


Web 2.0 policy

Finally, there's still an enormous gap in the area of policy and procedure for Web 2.0 use.

Over 40% of Queensland public sector authorities who responded to the survey did not yet have guidance in place to support, educate and guide staff in the use of Web 2.0.

In many other cases guidance was specific to a particular medium (such as Twitter) and did not adequately cross all the different forms of social media and Web 2.0 channels.

I believe this remains an area of significant concern for government agencies. It makes it more difficult to identify, flag and address inappropriate use of digital channels, or to educate and support staff on how to use these channels effectively and appropriately for their own benefit as well as the organisation's.


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Friday, February 04, 2011

Ten reasons why blogs are more useful than email newsletters

Sometimes it surprises me how much some organisations like using email newsletters over other tools like blogs.

They spend weeks or even months crafting news items, bundle them together into a single email and then send them out to a subscriber list - sometimes without even using a system to measure the response rate or manage the bounces, making it impossible to prove a return on their investment.

I've long been a fan of blogs over email newsletters, here's some of the reasons why:
  1. You only have to publish one story in a blog at a time
    Email newsletters tend to be an collection of stories all published at once. With a blog, each post is a new 'story' so you can focus on one at a time rather than having to work on three, five, eight or ten different stories all at once.

  2. You can publish blog posts at your own pace
    Often with email newsletters there's a 'need' to publish regularly - every week, month or quarter. That often means uncovering some kind of 'new' content on a topic, even if there's no new information.
    With a blog you can spread out your posts over time, giving the impression of more regular updates and building your audience's engagement habits without necessarily writing any more content.
    In other words, four blog posts posted over four weeks is more effective than posting a newsletter once a month with four stories.

  3. Blogs boosts your search ratings
    It is very valuable to have results high in search engines and blogs, unlike email newsletters, get listed. In fact as blog information changes regularly (as often as you post), this means that search engines often rate blogs higher than static websites which rarely change. That's an enormous boost to peoples' ability to find and make use of your information.

  4. Blog posts can be available forever
    Sure you can keep an online archive of your email newsletters, however a blog is much easier to search and reference for people who wish to read back in time as well as forward.

  5. An email newsletter is a soliloquay, a blog is a dialogue
    Email newsletters are almost always one-way outwards communications tools. Blogs, on the other hand, are multi-way. Sure you can have a blog without comments - just like an email newsletter - however you can also support active public discussions. That provides more flexibility and options for how, why and when you communicate and allows blogs to support a wide range of inbound and two-way engagement strategies.

  6. You can leverage your blog's reach through syndication and social media
    With blogs you can provide an RSS feed that can be used by blog aggregators, news sites and other feed reading mechanisms to greatly amplify your reach. You can also leverage social networks such as Facebook and Twitter to increase your footprint even further.
    On the other hand email newsletters are largely bound by the limits of their subscriber lists. They may be re-emailed by a few recipients, however cannot tap into broader syndication or social media channels to amplify their reach.

  7. Blog post approvals don't have to tie you in knots
    The classic reason email newsletters are late is that they are waiting on lots of approvers - often different people for each news item. This complex process can mean that even if nine of your news stories are approved, you're left waiting three weeks for approval on the tenth before you can email. By then the email is a month late and your audience has lost interest and trust in your ability to deliver to deadline. With blogs, if you have nine posts approved and one still in approvals that gives you nine posts you can publish over the next three weeks while waiting for the tenth. That means you can maintain regular activity and keep your customers informed and engaged without any loss of reputation.

  8. People can subscribe to your blog
    Just like with email newsletters, with the right blog tools people are able to subscribe to your blog for updates by email or by RSS. This is more of an equaliser than an advantage, however it does mean that blogs, with their other advantages, aren't at a disadvantage in this area.

  9. A blog isn't restricted to being a blog
    Email newsletters are good at being email newsletters, providing synopses and links to news stories, but aren't usually able to provide other functionality. A blog isn't necessarily only a blog, it's a highly interactive website. You can use a blog to also deliver static information, multimedia presentations, social media tools, web services and anything else you'd provide on a 'normal' website.

  10. Your blog can be an email newsletter too!
    With the right blog tool, or with a small amount of work, you're able to bundle up your blog posts for the last week or month and send them out as an email newsletter as well. This basically allows you to have the best of both worlds - the targeted alerts of an email newsletter backed up by the flexibility, search ranking and longevity of a blog.

Now I'm not saying that email newsletters don't have their place. They are very effective at 'push' communications. When you're confronted by a newsletter every month in your inbox you're quite likely to read it.

However why limit yourself to just that email newsletter when you could build a blog and use an email newsletter as one of your push tools?

The blog gives you the advantages of multi-way communication, greater leverage and amplification, more flexibility in when and how you publish content and the content becomes much easier to find.

Build a blog and use your newsletter to drive traffic to it. That way you'll get the best of both worlds, targeting and flexibility.

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Tuesday, November 30, 2010

Why are many Australian government blogs failing?

I've just updated my list of Australian government blogs, checking the list I had is still valid, looking for others (frankly they're not that easy to find, you need to promote them and link to them from your sites guys) and checking the post frequency and level of comments.

My assessment is that Australian public sector organisations are backing away from blogging. Many are blogging less frequently. Some are shutting down their blogs altogether.

Compared to the growth of government blogs in the US, UK, parts of Asia and Europe, my conclusion, very reluctantly arrived at, is that many Australian government blogs are failing - with a few notable exceptions.

This really disappoints me. Blogging offers government a direct channel to citizens and stakeholders. It allows organisations to bypass traditional media gatekeepers, to present the fact, to dispel myths, to state their positions in their own words, humanise bureaucracies and directly source feedback and views from the community.

However I can understand why this might be the case.

In my experience there appears to be less support and greater barriers to blogging in Australian government than in some other western jurisdictions.

We don't have a Cabinet Director of Digital Engagement or a Memorandum from our executive Head of State that directs public sector organisations to engage online and holds senior management accountable when they don't.

There's a current culture of adversion to risk (as stated in the Ahead of the Game report) with very deep roots throughout the public sector. This leads to an unwillingness to say anything which might be considered the slightest bit controversial.

It is simply safer to not blog - there's no official kudos or reward for publishing.

What do we do to change this?

First we must directly confront the question of whether we need to change. Explain why using only the tools that worked in the 1980s simply doesn't cut it 30 years on.

We must skill, support and reward those who engage. Give them a more comprehensive framework of what is and isn't appropriate, how to moderate, how to handle dissenting views in a positive and productive manner.

We must ensure our managers remain willing to engage with appropriate risks, remaining frank and fearless, a culture that some have stated is no longer as evident in the public service. Our managers must be prepared, supported and equipped to engage with risk, not merely shut down engagement and hope to avoid it.

We must accept that often it creates greater risks when we don't engage than when we do. There have been many examples of how the lack of active engagement has increased the risks to government and the public sector.

Most of all we need to employ and empower motivated and skilled individuals - then get out of their way. Hire people with experience in online engagement and trust them to safeguard the interests of government, just as we hire experienced media people and trust them to speak to journalists.

We need to have these social media practitioners advise senior management on the right ways to engage on given issues and through which mediums and channels. To advise senior management of the demographics of social media - who uses it, how and why.

I am hopeful that Australia is just going through a short dip at the moment, that we'll see a reversal as more guidance is provided and the commitment of the public sector to digital engagement grows. After all, the public is not reducing its use of social media channels, it is newspapers and television channels seeing shrinking audiences as social media continues to grow.

However this dip might be elongated - negatively affecting government's ability to communicate - if we don't see a willingness to actively address the challenges and step beyond comfort zones.

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Friday, November 05, 2010

It's now so easy to establish a social network - is this a good thing?

I've recently been looking around some at some of the 'white-label' social network services.

They allow anyone to establish their own branded social network at little or no cost. Most include features such as personal profiles, blogs, forums, newsfeeds, photo and video libraries, live chat, email lists, calendars as well as widget markets (with custom features you can add) and more - much more.

These services have made it incredibly easy to set-up and manage social networks. In fact you can have one branded and live within five minutes for less than it costs for a coffee per day.

But is this a good thing?

I wonder sometimes if it has simply become too easy.

Successful social networks need a purpose and regular nurturing (particularly in their infancy). Given how easy it is to now set them up, are there many that were established without a clear purpose or need?

And do organisations have the skills and experience to manage successful social networks. Sure everyone HAS personal experience through a social network of their own but, as anyone moving to a new city appreciates, it takes time and effort to turn strangers into friends - even virtual ones.

I'd like to think that organisations largely follow a strategic approach. In this case they'd start by defining their goals, identifying their audience and seeking existing communities to engage with before considering establishing a new one.

They would then employ the right tools and tactics, deploying the correct functionality and nurturing their social network until it was capable of standing on its own feet.

If you are going about community building - social network building - in this way, let me know.

If you are new to the area and want to know what's out there, I've included a list of some of the white label social network providers below. I haven't provided a review of the services, as I've not used all of them however I have seen good executions of Elgg, Ning, Groupsite and SocialText.

Finally, here's a summary of Forrester's report on Community sites which provides more details on white label social network providers; Forrester Wave™: Community Platforms, Q1 ’09

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Friday, October 29, 2010

Australia loses top 10 position for national leader tweeters

At least 33 national leaders around the world are now tweeting through official accounts - that's 20% of the world community.

Under former Prime Minister Kevin Rudd Australia was fourth on a list of the top ten tweeting world leaders, however with the transition to Prime Minister Julia Gillard our position dropped to 14th.

A report from Digital Daya, World Leaders on Twitter: Updated Ranking Report - October 2010 (PDF 698kb), maps out the tweeting behaviour of 33 world leaders. It also makes it clear that tweeting is not only for English speaking democracies - a variety of nation states are represented including Turkey, Chile, Russia, the Philippines, Rwanda and France.

It's an interesting glimpse at how world leaders are bypass traditional media channels, using a direct way of speaking to their people to engage without message distortion.

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Wednesday, October 27, 2010

APSC consulting on improving Australian Public Service values via public blog

The Australian Public Service Commission (APSC) has just launched a blog-based consultation on the Australian Public Service (APS) values. It will be open until 12 November for comments.

This is the second stage of the consultation, the first stage used a custom online engagement system.

If you'd like to contribute to the consultation - or simply look at how they're using the blog, go to Our Values.

The APSC has also revamped their Senior Executive Service site with a 'live update' - essentially a blog but without comments.

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Friday, October 08, 2010

Mapping Australia's blogosphere - identifying key influencers for communicators

If you're seeking to communicate with Australians it is wise to step beyond traditional media channels and investigate how to engage through Australia's blossoming blogosphere.

The Australian blogosphere is the collective term for the entire ecosystem of Australian blogs - how they interconnect, how ideas (memes) spread and how links allow audiences to flow between them.

Dr Axel Bruns, an Associate Professor in the Creative Industries Faculty at the Queensland University of Technology, is currently researching the extent of Australia's blogosphere and the connections between individual blogs.

To achieve this he is using a range of computer-assisted tracking and mapping tools to build a visual map of our national blogosphere, mapping close to 3.4 million links and 8,300 blogs (which he acknowledges is highly incomplete).

He has been using data collected during the Federal election campaign, allowing him to particularly observe the flow of ideas across politically-orientated blogs - allowing him to test some interesting hypotheses.

Alongside this he's mapped distinct clusters of blogs based on their topics - light green for politics, red for parenting, yellow for food blogs, green for arts and crafts and light blue for design and style.

Taking the colours and looking at the connections and relative sizes of the different blogs it becomes possible to identify the most important connectors and influencers - the blogs that a communicator would wish to build strong relationships with.

I've included an image of this work below (marking where my blog 'lives').

To learn more about Dr Brun's work, check out his blog, Mapping Online Publics and particularly the posts, First Steps in Mapping the Australian Blogosphere and Mapping the Australian Blogosphere Some More.

Map of the Australian Blogosphere - view a larger version in this PDF

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Thursday, October 07, 2010

The media140 #OzPolitics Tweetbook

I felt that it would be useful to compile the online discussions during media140 #OzPolitics into a single work, a permanent record that could be reread, referenced and reconsidered.

So over the long weekend, with assistance from PeopleBrowsr, the support of Julie Posetti and permission from FirstDogOnMoon and Mike Stuchbery to reuse some of their material, I compiled the following Tweetbook.

You are welcome to read, print, share and comment.

media140 #OzPolitics Tweetbook

By the way - as far as I know this is the first conference Tweetbook created in Australia. It is based on the very useful Open Government and Innovations Conference Tweetbook from their conference in Washington in July 2009.

I hope the media140 #OzPolitics Tweetbook will also serve as an inspirational model for future Australian conferences and events.

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Wednesday, October 06, 2010

Stats on articles and posts for #Groggate

Some people know that I've been tracking the posts and articles published online discussing the outing of the author of the Grog's Gamut blog by The Australian.

EDIT - due to updates to the spreadsheet below the figures presented in this section of the post are only valid at the original time of publication. Please refer to the spreadsheet for the latest figures.

So far I have listed 112 posts and articles on the topic (including this one) - although a few only touch on it peripherally.

I have also been mapping these articles into a Google spreadsheet to look at some of the interesting statistics behind the debate.

For instance, News Limited is responsible for 12.5% of the articles on the topic, Crikey for 8.9%, the ABC for 5.4% and Fairfax for 3.6% (excluding any duplication across publications). In fact a total of 32.1% of the articles have been written by commercial news sources.

It also appears that very few authors were anonymous, despite certain claims in mainstream media articles about a prevailing culture of anonymous blogging online.

57.1% of authors were named outright in their articles and posts. Another 29.5% used partial names or pseudonyms, but provided various pieces of personal information. In most cases their names could be uncovered without much research or effort.

The remaining 13.4% were indeed anonymous - totally unnamed in their articles and posts.

However of this group 4 articles, or 3.6%, were in mainstream and online commercial media publications (such as The Australian and Crikey) where no author name was provided. These are sometimes termed 'editorials', but are anonymous all the same.

Here's a few examples:
Only the remaining 11 articles or 9.8%, were totally anonymous. This includes two articles from Mumbrella, which I only excluded from being a commercial publication as it is industry specific and doesn't charge subscribers as Crikey does (sorry Tim!)

On that basis,
  • Of the 36 commercial articles and posts, 4 were anonymous - 11% of the total
  • Of the 76 professional and personal articles and posts 11 were anonymous - 14.5% of the total.
That's a very small statistical difference in the scheme of things.

I recommend having a play with the data - any interesting insights please share via comments below.

The link to the public spreadsheet is here: https://spreadsheets.google.com/pub?key=0Ap1exl80wB8OdE96TkhYT2U2UDNCUV9KaXVRS1FoNnc&output=html

Use the tabs at top to navigate to the statistics and legend (explaining the terms I've used)

Or simply look at the figures below:

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Thursday, September 02, 2010

Innovation's Social Media in Government Seminar - presentations and videos

Last month I gave a presentation to around 100 people at the Department of Innovation regarding the use of social media in Australian government, alongside Todd Wright of Threesides.

With permission Innovation have published the presentations and video over at their Innovation Blog to share the seminar with others across the public service.

I'd love to see other Departments sharing material of this kind (on a variety of topics) on a regular basis, where there's no confidentiality or commercial concerns. It reduces duplication of effort, spreads knowledge and can lead to money savings for the government.

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Wednesday, August 18, 2010

ABS embraces internal blogs and wikis

As covered in The Australian's article, Australian Bureau of Statistics embraces world of blogs and wikis, the ABS has implemented an internal collaboration platform supporting blogs, wikis and collaborative documents.

The article reports that 30% of staff have begun using the wiki and blog functions. If reported correctly this reflects a huge demand for internal digital collaboration within the Bureau and bodes well for the implementation of similar platforms in other government agencies.

Given that the platform is said to simplify the management of collaboratively written and edited documents, removing the load from email and enabling better version control, there are significant long-term knowledge management and internal efficiencies that could be realised by the ABS.

I've often wondered why government agencies have been so slow to move away from desktop-based word processing towards wiki-style collaborative documents (with appropriate security and version control). Admittedly there are transition costs - both ICT and training - however the savings in not having incorrect versions sent around as large email attachments and the time saved by not having to compile edits from numerous people back into a single document are quite large.

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Thursday, July 22, 2010

Contribute to the draft Unofficial Australian Government Social Media Handbook

Lisa Howdin, who now works with me, has been compiling a set of guidelines and information around how to develop, write, manage and moderate social media tools in Government in the form of a wiki.

She's looking for contributions from people across Australian government who are working in this area and have learnings they can add.

If you've had experience operating a government social media channel, please consider sharing your ideas in this wiki so all of your peers across government can benefit.

If you're new to the area, the Handbook, whilst still in development, already has lots of useful information that might be useful to you.

Visit the Unofficial Australian Government Social Media Handbook at: http://government20bestpractices.pbworks.com/Unofficial-Aus-Govt-Social-Media-Handbook

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