PolicyHack review by guest blogger, Anne-Marie Elias: The PolicyHack Experiment – A Futurist vision

This post is republished from LinkedIn with the permission of the author, Anne-Marie Elias, who attended PolicyHack as Champion and Facilitator for the Incentives To Develop Social Enterprises stream.

PolicyHack happened – just like that!

It was the courage of a newly appointed Assistant Minister for Innovation the Hon. Wyatt Roy MP and his bold vision to hack for change that led to one of the most sought after event tickets in town.

The Policy Hack experiment was about challenging the way bureaucrats collaborate and encouraging them to engage with the innovation and entrepreneurship ecosystem to develop better policy and deliver better outcomes.

It was a brilliant exercise that demonstrated the capacity and appetite of entrepreneurs to come together with those from academia, corporates, capital, advisory firms, civil society and the tech and start-up sector to collaborate and develop innovative policy options for government.

PolicyHack had its fair share of critics. A number of blogs and articles appeared immediately prior to the event. They commented on the lack of planning and process, its haphazard development, its ‘exclusivity’ and the likelihood that it would produce no real outcomes in just one day.

In part they were right. However, in its defence, it was an experiment in innovation, pulled together quickly with no funds, a lot of goodwill, the generosity of a community and an enormous desire to show government that embracing the tools of innovation and entrepreneurship could deliver better outcomes. The Hack was well supported with mentors from Disruptors Handbook and Pollenizer and many others. 

It was very brave of the Hon. Wyatt Roy MP , BlueChilli and StartUpAus to take this on and push past the critics. Their chutzpah was rewarded. The energy was infectious with 150 participants, ten teams and champions - 60% of those women- generating 10 ideas in 6 hours. 

Was it perfect? No. Is that a problem? No. We know how to make the next one better.

Innovation is never perfect and neither is the current approach to policy design.

Innovation is agile, it’s iterative, it’s responsive and above all else, it’s nimble. It doesn’t stand still while ever there is a problem to be solved.

Compare this hack philosophy to the current approach to policy development. This requires the development of an evidence base (by the time it is gathered it is often out of date), it draws input from the usual suspects, often involves expensive reports from well-paid consultants, has to pass the front page Daily Telegraph test to avoid upsetting vested interests and frankly as a result, often fails.

Is it any wonder then that so many programs cost what they do and deliver so little to the end user they were meant to serve?

I am a firm believer in supporting initiatives that disrupt the status quo for the better and was blown away by how well PolicyHack turned out.

 PolicyHack was about demonstrating that there is a better way.

Champions 60% women 

The Vision 

Assistant Minister Roy spoke about the need for us to be diligent in our expenditure of public funds and observed

“We are going to be fearless and embrace the future. Help shape the vision for how our country can be a hub for entrepreneurship and Innovation."

Wyatt Roy, Assistant Minister, Innovation 

The Assistant Minister made it clear that PolicyHack was an experiment that allowed us to collaborate. He explained that this was the first of many PolicyHacks.

Assistant Minister Roy left no one wondering about his aim to encourage all members of the innovation and entrepreneurship ecosystem to leverage our capital and support government to deliver better outcomes for our society and economy.

Who won?

The winning pitches at PolicyHack were Erin Watson-Lynn's Digital Innovation Creative Entrepreneurial Kids (DICEKids) an educational program for school children that prepares the next generation entrepreneurs and Nicola Hazel's NEIS 2 Entrepreneur accelerator, in effect a revitalisation of the New Enterprise Incentive Scheme.

These are both simple to implement immediately and can create our new generation of entrepreneurs in a relatively short time frame without any significant hit to the budget.

A quick diversion – the NDIS

The last time I got excited about policy was the National Disability Insurance Scheme.  I worked for the NSW Minister for Ageing and Disability, the Hon. Andrew Constance MP and he, like Wyatt Roy, was enthusiastic for change and drove an innovation agenda.

We co-designed the policy with people with disability and their carers. Living Life My Way was a policy hack of sorts where government collaborated with service users and service providers. Where it didn’t meet expectations was that little actually happened after the ideas and exchange.

It ended up being a great big expensive exercise with good intentions but little change. A few years later the outcomes of the scheme remain underwhelming.

Last year in the AFR, Laura Tingle highlighted the frustration with the burgeoning costs of the NDIS trial sites growing out of control. We hear that bureaucrats are hiring more consultants, commissioning more reports and there are concerns about how a scheme of this magnitude will be managed out of State and Territory governments in the next year or so.  

 Let’s deliver outcomes

In my humble opinion, the current set of bureaucrats working on the NDIS need to meet Paul Shetler, CEO of the Digital Transformation Office (aka the PM's Tsar) and his team as well as Pia Waugh of @AusGovCTO. They need to invite Paul and Pia to facilitate innovation dialogues to help the NDIS get back on track with the help of hackers from the innovation and entrepreneurship ecosystem. Hackers who will apply their smarts and collaborate in order to solve this wicked problem without needing to spend any more money.

If anyone is listening we need to hack for disability to see how we can stretch existing budgets to extract more and deliver better outcomes for people with disabilities, their families and carers.

A similar idea was generated last year by the Cerebral Palsy Alliance (CPA) andUTS called Enabled by Design a design-a-thon bringing together people with disabilities and designers to hack practical solutions for accessibility, usability and desirability. We have some incredible minds in the innovation space that have done much for health and disability – Prof Hung Nguyen and Dr Jordan Nguyen are transforming health technology with their engineering, artificial intelligence and tech driven focus.

Delivering PolicyHack

StartUpAus will curate the content of the OurSay platform and the hack and Assistant Minister Roy and his office will deliver packaged outcomes and suggestions to relevant agencies for consideration and action. Policy Hack is a brilliant initiative and with a bit more notice and planning we can make an enormous impact on any big spend issues and, I believe, bring more efficiency and innovation to government.

The PolicyHack model presents a powerful method that can solve a lot of wicked problems for government. PolicyHack can be the darling of Expenditure Review Committees and razor gangs because it gets bureaucrats thinking outcomes not just process. It gets them collaborating to make change not compromises and it delivers breakthrough ideas that solve problems and create opportunities. Which as we know sits at the heart of good policy.

What next?

The challenge now is what happens next?  Craig Thomler says “the devil is in the delivery and while perfection should not be the enemy of trying, communication is key, transparency about the process, outcomes and community engagement is integral to the process.”

We haven’t nailed it yet. I think we need to invest some time in doing that. Coming together is the beginning. While we generated amazing ideas, I don’t know what will happen to these ideas post hack. Go to any of the hack sites and you see the promotion and maybe the winning ideas and teams but no further info beyond that.

My proposition

Here are four steps we can take to deliver an outcomes driven hack.

1. Start with cross sector thought leadership groups to design the parameters and set the policy agenda.
2. Align the right agencies (State and Commonwealth) with innovators in teams to co-design solutions.
3. Set up a Post Hack Incubator so that the ideas can be further developed and piloted. These pilots must be supported both by government (through recalibrated funds and resources) and the innovation community.
4. Keep talking to ensure all stakeholders remain engaged and informed by sharing the process, the results of implementation and the success or otherwise of outcomes.

We should be so lucky

I for one want to thank the Hon. Wyatt Roy, who, backed by the Prime Minister, the Cabinet Secretary Senator the Hon. Arthur Sinodinos AO, the Hon. Paul Fletcher MP Minister for Territories, Local Government and Major Projects and a growing number of Ministers, Members and Senators including  (Fiona Scott MP and David Coleman MP) our champions of change, have seen the constellation of government, corporate and the innovation community align.

We need to deliver outcomes from PolicyHack and develop an ongoing program of hacks for change because it is time that we did things differently and moved into a new paradigm where collaboration is key and where we get shit done, because our communities, economy and ultimately, our future depends on it. If not us, then who? If not now, then when?

Read more about the mechanics of PolicyHack in Gavin Heaton's blog Wyatt Roy's Policy Hack - A view from the inside.

Anne-Marie Elias is a speaker and consultant in innovation and disruption for social change. She is an honorary Associate of the Centre for Local Government at UTS.

Anne-Marie has recently joined the Board of the Australian Open Knowledge Foundation.

Follow Anne-Marie's  journey of disruptive social innovation on Twitter @ChiefDisrupter or visit www.chiefdisrupter.com 

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Guest post: Unlocking Budget Data in Australia: the BudgetAus Collaboration

Republished with permission from the International Budget Partnership blog

This post was written by Rosie Williams of InfoAus.

Unlocking Budget Data in Australia: the BudgetAus Collaboration

Budget transparency in Australia has recently taken a big step forward with the first ever release of federal budget data in machine readable format. Prior to this year, budget data in Australia had been locked away in PDF and Word documents. While these publications met the broad guidelines for reporting government spending to the public, analysis of government spending remained a difficult and time consuming process.

Providing information is one thing, making it usable is yet another.

Unlocking the data

As a novice programmer with a degree in sociology and background in activism, I decided to address this problem by creating a web tool that would allow users to explore the entire federal budget. The website — BudgetAus — works in much the same way as a search engine: users can search for their areas of interest to see how much money the government is spending, regardless of the agency or portfolio in which the spending occurs.

The original site was built from budget data that I manually copied and pasted from the existing PDF’s published by the government. The following year we tried to program scripts to scrape the data, but this proved too time consuming. The complexity of the data contained within the documents, and the fact that the documents presented information in different ways and were not broken down to the same level, proved challenging.

Behind the scenes, people had been working within government to release budget data in machine readable formats (as data files). However, they faced the same set of challenges – inconsistencies in the way the data was organized by different agencies made them unsuitable for use by programmers.

A budget visualization created using BudgetAus data. From Arthur Street’s Australian Budget Explorer.

Building a network

Having established my interest in budget transparency over the past year or so, I found a small network of people with a strong interest in what I was attempting. This network includes experts who work on the federal budget, veteran journalists, and professional programmers.

With the first release of machine-readable budget data imminent, we made a big push to have this data reformatted and made consistent with the requirements of BudgetAus and similar projects. This was no easy task, with a team working overnight with the Excel tables contributed by each of 180 agencies to produce line item data in a suitable format.

Going public

Getting the data is only one requirement of a successful budget transparency project. Engaging the wider public with the purpose of having access to the data is also crucial. I used a budget night event to find collaborators willing to put the budget data to use. With the help of some prominent independent journalists, Wendy Bacon and Margo Kingston, the BudgetAus collaboration, as it has become known, spent budget night using social media to find out what sort of budget questions people wanted answered.

Wendy set up a Question Bank on GitHub – an online, open source collaboration tool. This seems to be functioning quite well for public discussion of budget transparency questions. Some developers in our network set up a data visualization repository to support this and future efforts by coders and citizen bloggers to produce meaningful graphs and visualizations based on open data.

Everyone played complimentary roles, from the budget experts who providedbackground on the nitty-gritty of budget questions, to the media and our coders. Collaborators seemed to fall quite naturally into their respective functions.

Where to from here?

Based on this years’ experience of working with BudgetAus, the government is now designing a standard way for agencies to report spending.

While BudgetAus and its collaborators have helped to shine a light on the important issue of data consistency, there is much work that remains to be done. Answering questions such as how spending promises (estimates) differ from actual spending, and how different political parties make changes to public spending, will require retrospective data that is so far not available. To continue to build on the success of the project will require funding the formalization of a group working on these issues.

In the end it took leaders within government, the respective agencies, citizen journalists, citizen hackers, and the general public to begin a functioning budget transparency project. I hope that this is just a beginning.

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If you're in Perth, don't miss the RightClick 2011 Conference

I will be making my first trip to Perth to speak at the RightClick 2011 Conference on 30 September.

If you're in town, or can make it there, I recommend that you consider attending.

The event is organised by the Institute of Public Administration WA (@ipaawa) and the event hashtag is #rightClick

More details below:

Transform the Way You Communicate - RigthtClick 2011 Conference

Over 10 million people in Australia have a Facebook account and up to 2 million use Twitter and LinkedIn. So how can you control what people say about you and what are the security implications for your organisation?

Simple answer, you can't control what people say but you can develop policies which address internal and external communication and security risks.

Attend RightClick 2011 and find out how you and your organisation can effectively use social media and new technologies in the workplace both safely and securely. Hear case studies from the public and private sector and the challenges and opportunities technology has provided.
Discussions will include:

• Why should government adopt digital media?
• Benefits of social networking services.
• Implications for policy makers and those employing young people in the workplace.
• Expanding young people’s digital citizenship.
• Communicating and engaging internal & external stakeholders.
• Security and privacy issues.
• The role of a Government 2.0 Advocate.

Download conference program

Who should attend?
Any professional interested in developing and using technology more effectively in the workplace.
Tell your colleagues:
We encourage you to tell interested colleagues about the conference.

Date

Friday 30th September 2011 
9:00am - 4:30pm
Hyatt Regency Perth

Cost

Member

$399.00
 

Corporate Member

$515.00

Non Member

$630.00

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Guest post: Are Australian politicians really comfortable with Gov 2.0 and social media?

Steve Davies posted a very interesting piece on OzLoop last week, which with his permission I've posted below.

The original, including comments from one of Australia's Senators, is available at http://apsozloop.ning.com/profiles/blogs/are-australian-politicians


Are Australian politicians really comfortable with Gov 2.0 and social media?

I thought a lot about this post. On the one hand it is political, on the other it is about how the community and politicians talk and listen to each other. The essence of Gov 2.0 if you will.

So my focus in this post is on the dynamic we have all witnessed. The politics and issues associated with the example I use - climate change and the proposed carbon tax - are being chased around the back garden by my dogs. That should keep both those elements in check.

The contrast between members of the Australian Government and the United States Government could not be more stark.

In the United States we see Townhall @ The White House. In Australia we see a very traditional and controlling approach over Climate Change and, more specifically, the proposed introduction of the carbon tax. If ever there was a case for early discussion and engagement with the whole community using social media the carbon tax was it.

Instead, what we see is a flurry of political activity and committee work, a poor flow of information and, of course, the media making a lot of commentary. Sitting somewhere in the middle of all this activity is the community.

What is challenging, however, is that if the essence of Gov 2.0 is talking and listening then it seems pretty clear that we have to ask questions about the behaviour of our politicians.

We all know there are politicians who are passionate advocates of Gov 2.0. However, the fact that we see nothing like the Townhall @ the White House and see such a traditional approach to the question of climate change and the proposed climate tax is a clear indication that most of our politicians (and their advisors), are locked into a set of behaviours that are, well, very Gov 1.0.

While it is the job of politicians to be political over questions of policy and direction, the time may now be with us when our politicians need to be un-political about when and how they talk and listen to the community. So the bottom line is that for Gov 2.0 to really work the quality of the talking and listening needs to improve between members of the community, public service and politicians.

For many of our politicians that probably means a changing professional practices and habits built up over years. So no, at present many of our politicians are not comfortable with Gov 2.0 and social media.

Wouldn't it be nice to actually sit down over coffee with a few and explore how to improve the quality of listening and talking and take it from there. The vast majority are great face-to-face. Just like the rest of us.

Check out Expert Labs.

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Guest post: Supporting a major government project with social media tools

I am pleased to present this guest post from a colleague who has done a fantastic job of incorporating online tools into the government project management mix.

I feel that the work Nathanael Boehm and his team have been doing on the Training.gov.au project is an example of how social media can improve the ability of government to support consultation with stakeholders and customers and to deliver successful outcomes.

Guest post:
Nathanael Boehm is a web user interaction designer currently working for the Department of Education, Employment and Workplace Relations (DEEWR) on the Training.gov.au project. In addition to web design he is involved in the project and contract management, training and social media aspects of the project. In this guest blog post on eGovAU Nathanael talks about why the Training.gov.au team decided to use social media and how they did it.

The Vocational Education and Training sector in Australia is complex, with many stakeholders playing a role in delivering training information and industry regulation. Collectively they are known as the National Training System and the information infrastructure supporting this System is legislatively referred to as the National Training Information Service. This Service is currently provided by NTIS.gov.au, a website developed by the now decommissioned Australian National Training Authority.

In order to accommodate current policy, stakeholder expectations and user needs, Training.gov.au is being developed by the Department to replace NTIS. The new service is planned to be launched later this year.

The Training.gov.au project team was firmly committed to following a User-Centred Design (UCD) approach. Due to the complex nature of the National Training System, this meant coordinating input and expert opinions from thousands of organisations and key personnel.

The method for managing consultation had to take into account all of the dependencies and linkages between Registered Training Organisations (RTOs), Registering/Course Accreditation Bodies (RCABs), State Training Authorities (STAs), the Commonwealth, legislation, National Quality Council (NQC), Australian Quality Training Framework (AQTF), Industry Skills Councils (ISCs) and other players.

To solve this the centerpiece of the project team's thinking was the launch of the Training.gov.au Project Blog which to my knowledge was the first ongoing Australian Federal Government blog.

There wasn't much effort or cost involved, we had existing web hosting infrastructure in place and web skills in the team. Therefore, over a few weeks, the team combined a WordPress theme with static information about the project and launched the Training.gov.au Project Blog.

In the spirit of engagement we aim for a very personal style. Each blog post is attributed to a member of the team, not the team as a whole, with the main blog contributors being Jo, Marty, Jonathon and myself. We try to steer clear of government speak, jargon and acronyms as much as possible.

We're aiming for openness and transparency - people appreciate that they know what we're doing and where we're up to every step of the way. They also appreciate the insights into how the project is being conducted and it gives the Project team an opportunity to show both that we're working really, really hard and that we are talking to our stakeholders.

The blog has been well-received by our stakeholders and users. It allows us to broadcast useful information that would otherwise not be available through traditional channels, simply because we're not prepared to spam everyone involved with an email telling them how our training sessions last week went. But there's still value in that content and the blog allows us to leverage it.

The blog also provides a method for our stakeholders to respond. In addition to formal response mechanisms, like the interest registration form, they can easily post comments attached to blog posts. With Jo out in the field promoting the blog as part of her engagement activities the number of comments and visitors is rapidly increasing.

In addition to deployment of the blog we stepped up our external in-person on-site engagement activities - preceded by bringing on a dedicated stakeholder engagement officer. We have a Twitter account @TrainingGovAu, although that is a secondary channel. We're not really pushing it at this stage but we do use it to engage in the Twittersphere when needed and to provide an additional entry point to blog content.

In the last few weeks we've also started using DOPPLR to demonstrate how much on-site engagement we do around the country and to assist with coordination of travel with stakeholders. Although the incorporation of DOPPLR into our social media strategy is under evaluation, our goal is to let people more readily see when we will be in their region or city if they want to attend a system demonstration or training.

Yes it's hard work doing all this engagement - the easy option would be to lock ourselves up in a room for 12 months and just build the website. However that doesn't give the project team any satisfaction in our work or any assurance that we're going to deliver a solution our stakeholders will like or that people will want to use, in support of the policy and business objectives.

In summary, the project team cannot read our stakeholders' or users' minds. It is essential to the success of the Training.gov.au project that we engage and consult broadly. Online social media has been a fundamental component of achieving this by closing the gap between the project team and the people we're delivering for.

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Guest post: How you can increase traffic to Government websites with Government Press Releases

Today I welcome a post from guest blogger Cheryl Hardy, of the Department of Innovation, Industry and Regional Development (DIIRD), State Government of Victoria, Victoria, Australia.

Cheryl manages eGovernment Research in DIIRD and is a prime operative behind the Victorian eGovernment Resource Centre, which was one of the global top ten nominees for the World e-Democracy Awards 2008, winning a Special Mention, just behind award winners such as mybarackobama.com.

The eGovernment Resource Centre is, in my opinion, the single best resource for egovernment and online channel information in Australia.

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How you can increase traffic to Government websites with Government Press Releases

You are a government web manager. Imagine you live in a perfect world. (Suspend reality for just a few minutes!) Imagine you had control over government press release content - (wow like that is going to happen!) then you could optimise its content and potentially bring a substantial increase in traffic to your website.

Keep imagining - To do this successfully you must use keywords (especially those that your target audience are using), in the content of the press release, and link these to strategic content pages on your website(s).

For example, the following press release was published on 15 September 2008 on a State Government website in Victoria: "BRUMBY GOVERNMENT UNTANGLES PLANNING RED TAPE".

There is some really great content in this release, but there are no links to where people can find out more information. Here is how I would have written this release (in my imaginary world) using keywords with links to relevant content, provided by Victorian Government websites, while making the content useful to the residents of Victoria:

Victorian Government untangles planning red tape

The Victorian Government has acted to remove unnecessary planning permits for some residential and commercial work, including rain water tanks and sheds in regional areas of the state.

Acting Planning Minister, Richard Wynne, said the Cutting Red Tape in Planning exemptions are part of the Victorian Government’s commitment to cut planning red tape.

It is estimated that up to 2,000 planning applications will no longer be required as a result of these changes. Victorians are encouraged to contact their local council to confirm what permits are required before they start any work so they fully understand the changes.

The implementation of Cutting Red Tape in Planning coincides with a reduction in permit application numbers from 54,788 to 49,587 over four years despite strong activity in the building industry.

During 2006-7, applications for residential alteration and additions, specifically targeted by the cutting red tape initiatives, dropped by over ten per cent. However, in the same period there has been ongoing increase in the number of building permits now at slightly over 100,000 reflecting Victoria’s growth.

The new exemptions will mean that:

• Rain water tanks in rural areas no longer need a planning permit regardless of size;
  
• Rain water tanks in industrial areas on longer need a planning permit provided they meet site and height requirements;
  
• Domestic sheds under 50 m2 no longer need a planning permit in farming zones (This document requires the use of Adobe Acrobat Reader). You can also convert PDF documents into alternative formats; and
  
• Minor domestic building work such as a pergola, deck, swimming pool no longer need planning permit in most areas that are not in a flood prone, heritage or environmentally significant area.
  

Cutting Red Tape in Planning is the Victorian Government's plan from which key improvement in planning have originated including:

• Planning Applications Online;
  
• Making Local Policy Stronger (in pdf format - 778kb) (This document requires the use of Adobe Acrobat Reader). You can also convert PDF documents into alternative formats; and
  
• The Review of the Planning and Environment Act.
  

For more information visit the Planning section on the Department of Planning and Community Development website.

Forgetting search engine ranking for now, providing links to all this content provided by the Victorian Government achieves two things:

1. the reader of the press release can find out more information about the topic very easily if they choose to; and
   
2. visitor traffic is then driven out to the content providers. This is traffic they would not have received using the existing format of the press release
   

Which press release do you think visitors to this site would like to read and which one do you think will drive traffic to government website(s)?

Do you have examples of press releases which could be rewritten to provide more usable content? Send in your examples - we could start a competition!

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