Friday, March 18, 2011

The coming open data battle - government versus commercial interests

I'm a big fan of opening up as much public sector information as possible in easily discoverable and reusable ways (taking into account privacy, security and commercial-in-confidence considerations).

The data allows citizens and organisations to build a more informed view of their government's activities, a good accountability measure.

It also allows the development of useful applications and services at low cost and even lower (frequently free) prices. Sure they may not be as polished as multi-million dollar services developed by governments or big business, however they allow citizens to choose the tools that work best for them. Government or big business can always use these learnings to build on.

Open data also allows government agencies to see what data other agencies have, and lets them use it to improve their models, understanding and policy. While often overlooked in the rush to provide data to citizens, often agencies have as much trouble discovering and accessing data from other agencies as citizens do.

However as more public sector data gets released, losers are also emerging, some with deep pockets and effective lobbyists.

Who loses when government data is released for free? Several groups spring to mind.

First are companies that make their living from licensing public information and selling it on (often with value-adds) at a mark-up. These companies allow agencies to extract a market price for their data without having to contend with the complexities of the open market. They often have a monopoly position, controlling access to a source of public data, and can be very resistant to losing their monopoly or seeing the data 'devalued' through free release.

Second are companies that rely on getting data first to build their edge. This includes stock market traders, where having information a few hours earlier than the market may be worth millions. It can also include the media, who thrive on 'exclusives'. Where data is released to specific journalists under Freedom of Information or through other channels ahead of others they have an informational edge over their rivals.

Next are organisations who prefer to obscure the true cost of goods and services in favour of complexity. Where customers can't compare prices effectively they can't make the best price decision, therefore they may choose expensive services based on brand and never realise they are paying more than they should. Sound like any industry you know?

Finally there's groups within government who prefer to keep citizens at arms length. Those who do not want too much scrutiny of their decisions or who believe the public won't understand the broad context under which they were made. This group believes in only telling the public what they think the public needs to know.

We're starting to see some of these groups flex their muscles in jurisdictions that are releasing a great deal of public sector information, or who are legislating for organisations to become more transparent.

One group currently resisting openness in the US are airlines. In the New York Times article, This Data Isn’t Dull. It Improves Lives, the journalist reports that,

...the Department of Transportation is considering a new rule requiring airlines to make all of their prices public and immediately available online. The postings would include both ticket prices and the fees for “extras” like baggage, movies, food and beverages. The data would then be accessible to travel Web sites, and thus to all shoppers.

The airlines would retain the right to decide how and where to sell their products and services. ...
The approach would make markets more transparent and efficient - allowing consumers to make a decision on flights based on complete knowledge.

So do airlines support this approach? Well, not completely. They wish the right to choose when and how they display their fees - choosing to control the flow of information and force consumers to continue to make sub-optimal decisions on partial information.

This reflects the situation in Australia with the Rudd Government's attempt to launch Fuelwatch and GroceryWatch websites. Petrol and grocery companies weren't particularly supportive of having the true cost of their products visible to consumers before they were at the service station or in the store. Once consumers were there it was far less likely they'd leave and shop elsewhere because of price. Of course the reason given was the complexity of exposing the prices publicly, although they don't seem to have this issue at the checkout.


Another example I have been watching is in Canada, where there's been an active discussion of the decision of BC Ferries to release FOI requests online at the same time they are released to the requester (where the request doesn't involve personal information).

Journalists have complained that the approach means they won't get an exclusive, removing their financial incentive for requesting government information in the first place. One journalist in particular, Chad Skelton, has written a series of pieces detailing why it is so important that governments allow media to profit off FOI requests, as otherwise they are unlikely to ask for this information and it won't be exposed for the public good. One of his articles worth reading is Why David Eaves is wrong about BC Ferries' Freedom of Info policies.

It is an interesting point, however I tend to sympathise with David's view - government information laws should not be designed to support the financial goals of media outlets, or any other organisations, over the goals of public openness and transparency. These laws should be designed to ensure that public information gains public scrutiny, not so that journalists can 'make' their careers with exclusives.


As we see more public sector information released by governments I expect we'll see more battles over its release. Some forms of opposition will be passive, providing information in the least usable formats possible or hidden away in websites; other forms will be active, direct refusals to release information (because it is incomplete, the context wouldn't be understood, or it isn't useful), court cases from commercial interests asking for information to be suppressed, or even active information sabotage where data is destroyed rather than published.

Reputations and fortunes can be made and lost over access to information. It is unlikely that entrenched interests will support changes to the playing field without putting up an ongoing fight.

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Wednesday, March 16, 2011

Is the world obsessed with Facebook?

Facebook's active membership now exceeds 500 million users - that's 1 in 13 humans. If it were a country it would be the third largest on earth.

Its usage in Australia accounts for roughly 29% of the time spent online. Based on the average Australian internet user spending around 18.8 hours online each month (as discussed at Social Rabbit), that means, on average, we're spending just under 5.5 hours per month using Facebook, slightly over an hour per week.

With around 10 million Facebook users in Australia that equates to 54,520,000 hours per month, or 2,271,667 days or 6,223.7 people years.

Below are a couple of interesting videos providing more on the Facebook phenomenon.



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Tuesday, March 15, 2011

Do governments have effective frameworks for allowing online protests?

I remember the great demonstration of November 1997. A plea went out asking citizens to gather outside their leader's home to protest about major problems with the system. They were requested to be peaceful and law-abiding, to simply chant slogans, drink beer and remove their clothes.

This demonstration was to be in Ultima Online, a massive multiplayer online game which, when launched, had a number of bugs and issues which frustrated gamers. One gamer decided that a protest in the game would be an effective way to bring the issues to the game developer's attention.

The protest was cancelled (the developers got the message), however it was my first exposure to an online protest movement - a gathering of people in a virtual space to protest a real concern (albeit in this case a game-specific issue).

Since that time, almost fourteen years ago, there's been many other online demonstrations on a range of topics. Some of the most notable include the candlelit vigils held in Everquest and Anarchy Online following the 9/11 attacks, and the 'Dead in Iraq' protest in 2006, recognising US deaths in the war (see video below).



As the world has digitalised and more people spend more time online it is logical that the internet becomes a significant channel for demonstrations and protests, as the internet has become for entertainment, social interaction, shopping and self-actualisation. As far back as 2007 the Washington Post was reporting Where Have All the Protests Gone? Online

Today Facebook and Twitter are central channels for organising and carrying out protests. Users are regularly asked by their friends to change their profile pictures, add a 'Twibbon', join a cause or take other steps to build awareness of or indicate their support for a given cause or issue.

Online petitions are also widespread and, in some cases supported and facilitated by governments, such as the UK ePetition website.

Many of these online protest approaches are peaceful and unobtrusive, although some are a little more direct - such as the GreenPeace organised protest against Nestle via Nestle's Facebook page.

Australia, and many nations around the world, have long supported the right of citizens to stage peaceful marches and demonstrations to call attention to issues or highlight disagreements with public policy.

In some cases these protests have stepped from peaceful into legally grey areas - acts that constrain the ability of authorities or organisations to take certain actions. For example, people forming picket lines to keep out 'scabs', laying in front of bulldozers, chaining themselves to trees, placing a ship between a whaler and a whale, blockading the entrance of abortion clinics, striking, throwing shoes and custard pies or even 'fax-spamming' organisations to stop them receiving or sending business faxes.

For the most part these activities don't result in the participants receiving major legal penalties, either significant fines or gaol time.

However Australia, like most nations, doesn't always have the same tolerance for the online equivalent of these types of protest activities.

Online protests involving blockades of websites are termed 'denial of service attacks'. The goal is to restrict access to an organisation's website - slowing it down or causing it to crash and become unavailable for a period of time.

While it is in many respects similar to a picket line or 'fax-spamming', denial of service attacks on websites are illegal in Australia and many other countries.

This is for good reasons, as these attacks can be carried out by criminal organisations as part of blackmail operations, as acts of wars by foreign powers or even to break down a server's defenses in order to steal confidential information and personal details.
In fact the Australian Attorney-General's office has said that attacks such as this should not be seen as "legitimate forms of protest activity but rather are public nuisance akin to vandalism" (in the SMH article Action stations as cyber attacks on Australia soar).

(It is also worth noting that the same activity is not always illegal - Sometimes 'denial of service' is not an attack - such as when thousands flooded to government sites to find information on Victoria's fires in 2009 or the load on the Bureau of Meteorology's site during the Queensland floods.)

This leave citizens in an interesting position. Acts that are accepted as legitimate expression of freedom of speech in physical environments, and may occur incidentally online, are not always considered legitimate ways of expressing oneself on the internet.

I'm not advocating that denial of service attacks should be legal, however governments and citizens in Australia do need to continue to consider the legitimate and acceptable boundaries for protest activities online.

When does digital activism become unacceptable and illegal?

And do citizens recognise or share the same line in the sand as authorities?

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Friday, March 11, 2011

Australian Government launches data.gov.au

Joining the US, Canada, the UK, New Zealand and a host of other jurisdictions already leading the way around the world, the Australian Government has now launched its official government data sharing website, www.data.gov.au

Announced by Special Minister of State, Gary Gray, in the post Release of data.gov.au on AGIMO's blog, Minister Gray said that,
...The release of public sector information in the form of datasets allows the commercial, research and community sectors to add value to government data in new, innovative and exciting ways.

Data.gov.au plays a crucial role in realising the Australian Government’s commitment to informing, engaging and participating with the public, as expressed in its Declaration of Open Government and Freedom of Information (FoI) reforms.

The new site currently lists around 200 datasets and links to other Government data catalogues such as the Australian Bureau of Statistics, Australian Spatial Data Directory and the Queensland Government Information Service plus many other government data sites.

It includes tools to allow the public to suggest datasets they'd like released, to rate and comment on all datasets within the site, provide feedback and improvement suggestions and submit mashups or other data-based initiatives.

There's also a showcase of mashups and prominent Australian Government data-based initiatives.

Government agencies may submit datasets online and AGIMO has provided support for hosting datasets in a cloud-based storage solution if they're unable to host them effectively in their own sites.

It is quite an impressive site. AGIMO has clearly been listening to the community and building on the experiences of other government data sites around the world.

It will be interesting to see how rapidly the number of datasets grows and the innovative uses people put them to, developing services and new insights to support citizens, create value and drive public policy initiatives.

Below is a list of other government data sites around the world sourced from Govloop (built using Socrata) as a comparison.


Powered by Socrata

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Wednesday, March 09, 2011

What's your government agency's social media exit strategy?

While diamonds may be forever, Department and agency names, communications campaigns and government programs are not.

This poses an interesting challenge when planning social media strategies - how do you effectively exit from a channel when a campaign ends (as the money stops and people go), or reframe a social media presence when your agency is restructured, renamed and repurposed.

I have seen very few examples of effective channel closure or transition. In many cases the Twitter feed or Facebook page just continues to 'hang around' after it is abandoned - or an agency continues to engage through its name from two years ago.

The classic website solution is the forward, whereby agencies forward visitors to an old website (or campaign microsite) to their main or new website. However this approach doesn't work in most social media channels where forwards do not exist.

I have seen some use of generic terms, to allow Departments to change staff, structure and name but retain their social media identities. I've also seen examples where agencies have a manual forward in place - such as "This Facebook page is no longer active, please visit our new page at ... " or where people are invited to friend or follow a replacement account. However none of these approaches work in all cases.

So what is the solution for morphing your social media identity to match your changing agency identity?

Do we need the owners of social media services to allow name changes or automated redirects?

Is there a more effective strategy for Departments to retain their social media presence, as they retain their phone numbers, when names change and campaigns end?

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Tuesday, March 08, 2011

Doing good while improving security with ReCAPTCHA

There's still many government online forms and consultation systems that don't make use of 'human recognition' tools such as CAPTCHA to help verify that the people filling in the forms are humans and reduce the attractiveness of online government forms to large-scale automated attacks by bot-armies.

However, even where government has added CAPTCHA security, I've yet to see an instance where this has been used for good, as well as security.

CAPTCHA, for those unfamiliar, is a technology whereby, when completing an online form, the user is asked to type in one or more words or calculate the product of a sum before submitting their response. The words or sum are presented in an image with 'background static' designed to make it hard for a computer to read.

In most cases, humans are able to decipher and type in the correct response whereas automated form completion systems, often used for spamming, are not.

Many CAPTCHA systems are also enhanced with audio CAPTCHA (where words are read out, amidst static and background noises), supporting vision-impaired people.

These systems are not perfect, however they do increase the barriers to hackers, reducing the prospect for spam submissions or attacks.

They also add a little time to each submission attempt - possibly ten seconds. This is negligible to an individual (in most circumstances), however as millions of people complete CAPTCHA forms each day, this adds up to a lot of time overall.

Initially CAPTCHA tools just presented random words, however a system supported by Google is supporting organisations to 'do good' as well as improve their security.

Named ReCAPTCHA, the system has integrated the work being done to digitalise books and documents. Rather than using random words, users are presented with words that computers could not understand during the document digitalisation process.

Each time a user completes a ReCAPTCHA, they are helping to decipher and digitalise the world's literature and records - preserving it into the digital age.

Assuming an average of two words per ReCAPTCHA, and each being repeated many times in order to validate the entry, there's a miniscule contribution by any particular individual.

However if, for example, 50 million people each verify themselves using ReCAPTCHA each day, with each set of two words presented ten times on average, a total of 10 million words in old documents and books that have been deciphered and correctly digitalised. Each day. That's 3.6 billion words per year.

So if your organisation isn't using CAPTCHA security on forms, or even if you are using a custom CAPTCHA technology, you might wish to consider exploring the use of ReCAPTCHA - which is free to reuse from Google.

Alternatively, of course, Australian institutions could develop their own type of CAPTCHA approach (for old newspapers, for example - or archival records). It would be a meaningful extension to the work the National Library of Australia is already doing.

Below is a video on the work being done with ReCAPTCHA.

Learn more about ReCAPTCHA.

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Monday, March 07, 2011

Organisations should really, really stop using Internet Explorer 6 (says Microsoft)

Microsoft has launched a website specifically designed to get organisations to stop using Internet Explorer 6 (IE6) and upgrade to newer browsers.

The Internet Explorer 6 Countdown website has the stated goal of watching global use of IE6 drop below one percent, stating that,

10 years ago a browser was born.
Its name was Internet Explorer 6. Now that we’re in 2011, in an era of modern web standards, it’s time to say goodbye.

The site indicates that only 3.2 percent of Australia's internet users still use IE6 while global usage remains about twelve percent.

Finland and Norway are highlighted as leading nations, with only 0.7 and 0.8 percent usage respectively.

Some nations are still heavy users of IE6, including China where a massive 34.5 percent of internet users are still on the web browser, and in South Korea where usage is at 24.8 percent.

Internet Explorer 6 usage around the world from the Internet Explorer 6 Countdown website

I've spoken to many web developers who estimate that developing for IE6 adds around 20 percent to the development time and cost of websites - so there are sound productivity and cost reasons for upgrading, besides the security and access benefits. In fact organisations still using IE6 are already unable to fully use many popular and important websites.

If your agency remains on Internet Explorer 6, this website might be worth bringing to the attention of your senior management.

After all, as Microsoft states in this site, "Friends don't let friends use IE6".

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Thursday, March 03, 2011

What is muting Australian public servants online?

Over the last two years we've seen a concerted effort by governments across Australia to increase the level of online engagement, debate and discussion involving public agencies.

In 2009 the Government 2.0 Taskforce, commissioned by then Finance Minister Lindsay Tanner and chaired by Dr Nicholas Gruen, conducted a six month process of engaging public servants via online channels, pioneering the use of blogs, Twitter and Facebook to demonstrate how it was possible for the public service to effectively communicate, engage, consult and be consulted online.

Late in the same year the Australian Public Service Commission replaced its Interim Protocols for Online Media Engagement (originally released in late 2008, with the updated Circular 2009/6: Protocols for online media participation.

Early in 2010 the Australian Government released its response to the Government 2.0 Taskforce's final report, agreeing with all except one of its recommendations (and simply deferring the remaining recommendation to after another related review was completed).

Since then we've seen the MAC innovation report, Empowering change: Fostering innovation in the Australian Public and the Ahead of the Game report from the Department of Prime Minister and Cabinet, outlining steps to reform the public service.

There's been the Declaration of Open Government, the initiation of the Government 2.0 Steering Committee, the launch of GovSpace (a blogging platform operated by the Government and open to all agencies to use).

We've seen more than 260 government agencies and councils join Twitter, wide ranging activity on Facebook and a proliferation of social media policies at local, state and Commonwealth level.

Agencies in Australia are using social media in ways that would have been unacceptable and unachievable even two years ago, some demonstrating world class engagement online. Some states have comprehensive action plans in place and official usage of social media by agencies in some places is approaching one hundred percent.

I don't have the same level of information about Commonwealth agencies (there is no central register of activity or survey results, as there are for some states), however most have established some form of social media beachhead in support of campaign or corporate needs.


With all this official usage you might expect to see vibrant and active online communities of public servants discussing shared issues and best practice, or to see public servants listening to and contributing actively to online policy discussions.

Many groups set up for public servants seem to have reasonable memberships - several hundred people at least - however most of these members are silent, with at most 10% carrying on a halting conversation.

Blogs and forums established to discuss public issues are dominated by the same regular contributors, providing valid and thoughtful views for the most part, however still representing a fraction of the more than 100,000-strong Australian public service.


So what is going on? If over 75% of the Australian online public are actively using social media (as Neilsen has reported), what makes public servants different, what is muting Australian public servants from participating online?


There are a large number of public servants who keep their personal lives very separate from their work lives. They happily connect to their families and friends via social media channels, but don't perceive them as professional development or business tools.

I also still encounter public servants unaware of the Australian Government's Government 2.0 program. They either have never learnt about it through their usual newsgathering channels, dismiss it as an IT initiative, or are simply uninterested as they don't perceive Government 2.0 as having any direct relevance to their work or career.

There's also a number of institutional barrier in place. Despite the growing official adoption of social media in government, the 2009-2010 State of the Service report indicated that only 31 percent of APS staff and 28 percent of service delivery employees have access to social media and networking tools in the workplace.

Where there was access to social media and networking tools, the report indicated that the tools are being under-utilised for various reasons, including lack of staff awareness or interest (similar to my point above), or there was a lack of resources and agency policy restrictions.

In addition, only 10% of agencies reported that they had technical guidance available to employees on how to use social media and networking tools. Staff may not always feel they have the permission or the education required to use social media in a professional manner at work.

This is compounded by the use of adaptive filtering tools which do a fantastic job of blocking inappropriate websites, however may also block appropriate and important websites and social media channels used actively in agency business. As these tools work on the basis of blocking categories rather than individual sites, a simple misclassification by a vendor can limit a department's access to key sites for days or weeks. Social media channels - with a wide range of fast changing material - are often prone to being blocked.

There's also pressure on staff due to workload. There's limited time to innovate, experiment or improve work practices via social media and Government 2.0 approaches when staff are flat-out getting their jobs done the 'old' way.


So where does this leave Government 2.0 and social media adoption?

We have a strong and growing core of activity, with a small number of engaged participants and a wider group adopting these tools as their agencies recognise that the changes in Australian society preclude them continuing to use old approaches.

In many cases public servants engaged in communications and consultation activities simply have to include social media in their mix to generate effective outcomes.

Cost pressures are also taking their toll. As budgets tighten, public servants look for more cost-effective means to engage. I've often seem the most enthusiastic adoption of social media channels when budgets have been cut or in crisis situations where traditional media channels aren't responsive. Albeit this is sometimes constrained by a lack of expertise or shortages in manpower.

However many public servants still haven't made the link between social media and their jobs. They haven't had the time to reflect or consider - nor been presented with compelling cases of why they should adopt new tools - particularly where old ones continue to work reasonably well.

We haven't yet reached a tipping point, where the argument for and knowledge of the new approaches now available has overcome the resistance and systems geared towards more traditional approaches.

So in my view it is simply a matter of education, example, clear political and senior will and time - but how much time? No-one can really say.

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Wednesday, March 02, 2011

It's time to register for BarCamp Canberra - coming on 19 March

On Saturday 19 March Canberra is hosting the 4th BarCamp Canberra, a free one-day user-generated not-for-profit 'unconference' covering topics ranging from social innovation, Gov 2.0, web, technical development, science communication, critical thinking, sustainability and the environment.


If you've attended previous BarCamps you'll know how exciting and fun they can be, packed full of interesting and unique presentations and sessions and a great opportunity to network. It's well worth giving up a day of your weekend to attend.

New to BarCamps?
If you've not been to a BarCamp before and are a little concerned about the lack of an agenda, free attendance, or the expectations that attendees all participate - don't be.

There have been over 800 BarCamps run in more than 350 cities around the world over the last five years. The format is well-tested and delivers consistent outcomes - good speakers on interesting topics and a very engaged group of attendees who benefit from each others' knowledge.

BarCamp Canberra is now in its 4th year and regularly attracts 100-150 attendees.

This year will be even more exciting as the event is being held in the ANU's brand new College of Business and Economics, which allows for more attendees and more simultaneous presentations.

How are speakers 'selected'?
As an unconference, BarCamp Canberra doesn't have set speakers or an agenda. On the morning of the event attendees nominate to speak and, usually, write their presentation and name on notes and stick them to a schedule on butcher's paper.

Others attendees can choose which presentations they attend.

This bottom-up approach is what makes BarCamps unique, as anyone can speak on any topic, allowing for wide-ranging discussions and unique presentations.

You don't have to speak and you don't have to come all day - and both attendance and lunch is free.

To learn more about BarCamp Canberra, visit http://barcampcanberra.org/ and http://barcampcanberra.org/profile/

To register, go to http://bcc2011.eventbrite.com/

To learn more about the global BarCamp movement visit www.barcamp.org

Note: I am one of the 'unorganisers' for BarCamp Canberra.

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Tuesday, March 01, 2011

Should an employer ever require your social media passwords as an employment condition?

At least one state agency in the US, Maryland Division of Correction, recently started requiring employees to provide their personal Facebook password and allow their employer to scrutinise their account as a condition of continued employment.

Apparently this request wasn't illegal - although it breaches Facebook's usage policy (which could mean the employee loses their account).

The rationale given by the employer was that they needed to review the contents of the account as part of the employment contract.

A video of one staff member asked to provide his personal Facebook password is below.




Now this isn't the first time an employer has required their employees to provide personal passwords as a condition of employment. The city of Bozeman, Montana might live in history as the first government to ask all of its staff to provide all their social media passwords - although they quickly dropped the policy when media scrutiny became too high, on the basis that the community "wasn't ready yet".

A number of law enforcement agencies have also apparently begun requesting this information as part of their recruitment process, as reported by USANow in the article, Police recruits screened for digital dirt on Facebook, etc.

There are also stories of financial services companies and other organisations similarly requesting access to personal social media accounts before hiring new staff.

Should employers be allowed to request your passwords?
So are there situations where an employer should be able to access their employee's private social media accounts?

Is this a breach of privacy, or an appropriate step forward for background checks, given how much background people today store in their social media accounts?

Often, for security clearances or in highly sensitive roles, staff in both public and private sector organisations are asked for all kinds of personal information as a requirement of employment. Are requiring your social media accounts details - and passwords - much of a stretch?


Here's some articles discussing the topic:

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Presentation from Friday's Seamless conference

Last Friday I presented on a personal basis at the Seamless CMS Government Conference in Melbourne to a collection of Councils from around Australia and New Zealand about the state of Government 2.0 in Australia.

I've included my presentation below.

It was an interesting conference. Councils are struggling with the same issues regarding Government 2.0 as their larger cousins at state and federal level, limited resources, management buy-in and mitigating the risks of engaging online.

As the 'front-line' of government, service-focused but smaller and often very agile, local councils have some unique advantages in the practical implementation of Government 2.0. In many cases their smaller constituencies can allow for deeper engagement simply as there are less relationships to maintain at any one time.

However they may suffer as well, having insufficient constituent mass on some issues to maintain an effective conversation and their individual lack of resourcing can make it difficult to add new capability.

One topic I spoke about was how councils can work together to leverage their resources. As they generally don't compete (except over attracting population or tourists) and perform almost identical functions - garbage, roads, community services - they have many opportunities to co-design solutions across council boundaries.

I also suggested that as the first government mash-up competition was run by a local council, the District of Columbia, they have a similar capacity to run events which attract best practice ideas and solutions from around the world - not simply their own constituents.

Over time I'm expecting significant Government 2.0 innovation to come out of councils - as we've already seen from places such as Mosman Council.

Also speaking at the conference was Ben Peacock, a founder of Republic of Everyone. He laid down five guidelines for social media that I felt were worth repeating:
  1. Involve people,
  2. Show respect,
  3. Share the wisdom,
  4. Don't be boring,
  5. Be prepared to lose control



    Read full post...

    Wednesday, February 23, 2011

    How much work time spent on social media use in a government department is 'excessive'?

    According to The Australia, at least one Australian Government agency is full of 'Bureaucrats twitting at our expense' (sic - the correct term is 'tweeting').

    Based on a question which identified that, in a single week of measurement last year, staff at the Department of Innovation, Industry, Science and Research (DIISR), spent 400 hours using social media, The Australian reported that "Liberal senator Cory Bernardi said millions of dollars were being wasted as public servants whiled away the hours on social media sites."

    I thought it worth unpacking this article and this number. Government agencies are struggling to decide whether to allow, and how to manage, social media use by staff - whether on official, professional or a personal basis.

    How much social media use is appropriate? Should staff have access to the Department's official social media channels? How does a Department respond to claims that use may be excessive?


    Firstly the article didn't identify what was meant by 'social media'. Does it include newspaper websites (such as The Australian) which support comments? Does it exclude government mandated platforms such as GovDex and GovSpace?

    Is YouTube 'social media', or a video distribution service? How about Wikipedia, encyclopedia or social media?

    This makes it harder to characterise how these 400 hours were spent. I'm happy to accept a broad inclusive view and consider social media as including any website which supports multi-way interaction (public publishing of user comments), even if the user doesn't actually interact in this manner. That includes YouTube and Wikipedia, as well as newspaper websites and many government sites.


    Secondly, there are many legitimate reasons that public servants may need to use social media channels. There are many forums, social networks and other social media channels discussing topics related to the Department's portfolio areas (Innovation, Industry, Science and Research).

    In fact I'd consider it negligent if any Department was not at least monitoring and preferably participating in discussions appropriate to their portfolio interests - this level of ongoing consultation is vital for good policy formation and service delivery.

    Certainly some social media use may be incidental personal use and not interfering with agency business (similar to banking online, taking a personal call or going to the toilet), however a substantial proportion of social media use is likely to be legitimate and important business activity.


    Finally, it is important to consider the time spent using social media proportionate to the number of employees. While the article indicated that the 400 hours of social media use per week by DIISR was equivalent to ten full-time tweeters, this claim is highly misleading.

    DIISR has about 2,112 employees based on DIISR's 2009-2010 annual report.

    Spreading 400 hours of weekly social media use across 2,112 staff, led me to an average of 11 minutes and 20 seconds spent using social media per employee per week.

    That's less time than it takes to get a single coffee from a nearby coffee shop and shorter than the average smoke break.

    On that basis, in my view, 400 hours per week social media use for a 2,000 person agency, should not be considered excessive.


    So how much social media use is appropriate for a government Department?

    The right answer, I believe, is 'it depends'.

    It depends on the activities of the Department. Some agencies have a pressing need to monitor community sentiment, address enquiries and/or respond to incorrect statements to ensure that the correct information is available to the community, including in popular forums, blogs and other frequently used online channels.

    It depends on the situation. During a crisis there might be greater need to engage the public online, such as the recent example in Queensland where the Queensland Police made world class use of Twitter and Facebook.

    It depends on staff's individual job responsibilities. Following in the footsteps of the corporate sector, we're seeing more social media advisor and community management roles in the public service. These people are required to monitor, advise and respond via social media. It's their job.

    Lastly, it depends on how effectively a Department is using social media.

    In my view we're still in very early stages of adoption with few staff trained or experienced in effective official use of social media channels (but learning fast).

    The Department of Justice in Victoria requires staff to demonstrate capability using social media (via their internal Yammer service) before being allowed to use social media officially for the Department - like conducting media training before placing a senior executive in front of a journalist. However many other Departments still discourage social media use except amongst specific staff tasked with relevant duties.

    I wouldn't be surprised if a mature Department, using social media appropriately as a core communications and engagement tool, could rack up ten times the use of social media that DIISR does today - 4,000 hours per week.

    This may sound like a lot, but would still represent less than 2 hours per week per staff member, only five per cent of their time. What else do you spend two hours a week on?


    The real question to fall out of the consideration above is what activities does and will the time spent using social media replace?

    Will it replace some town hall meetings (planning, travelling and running) with online consultations; some stakeholder phone conversation and emails with stakeholder social network groups; internal staff meetings with intranet forums; or writing media releases with blog posts and tweets?

    Given the relative productivity of social media over 'old ways' of doing things - maybe politicians and senior managers need to push for MORE social media use in government Departments rather than less.

    Read full post...

    Tuesday, February 22, 2011

    Mobile internet trends - an online game changer

    Mary Meeker, managing director for Morgan Stanley's global technology research unit recently gave an excellent presentation on mobile internet trends.

    It highlights the incredible growth of tablets and apps, the rise of Android, the new uses that smartphones are being put to (only 32% of time is spent on phone calls) and the relative effectiveness of mobile and internet advertising compared to traditional media (internet matches television and mobile exceeds it).

    I've embedded it below - it is a must see.

    Read full post...

    Opening up public sector information in Australia - have your say by 1 March

    We've seen enormous movement towards the opening up of public access and permission to reuse government information in Australia over the last year, both at state and Commonwealth levels.

    However these attempts to improve transparency and increase the capability for information reuse shouldn't be led by government alone. The public, media, commercial and not-for-profit sectors have a significant interest in how, when and which information the government makes available.

    That's why I am encouraging people to read and contribute their comments to the Office of the Information Commissioner's consultation on Australia's Government Information Policy.

    If you're a support of more open government, or agree with the draft policy, go to the OIC blog and tell the Office via comments that you agree with their approach.

    If you don't agree with a point, or don't agree with the entire process, this is your opportunity to tell the Office how they should improve their approach.

    Even if you don't understand what they are doing or why it is being done, tell them. It will help the Office consider its future approach to communication and education.

    Read full post...

    Monday, February 21, 2011

    Don't let failure be the enemy of success

    Votaire said, "Don't let the perfect be the enemy of the good".

    This is often quoted in politics where the acts of creating, selling, passing, implementing and maintaining complex policies can result in challenging decisions between perfect, yet practically impossible and practical but only good outcomes.

    I'd like to suggest a similar saying for bureaucrats, "Don't let failure be the enemy of success"

    There are many situations in life when people have to choose between trying something difficult, risky or new and staying with the 'tried and true' approach.

    This is often portrayed as choosing between risking failure or accepting a lessor level of success. Indeed many people often see their choice as between failure and success - one outcome seen as negative and the other positive.

    However failure and success are not opposites, are not opposed to each other and both can be useful steps on a path to better outcomes.

    Every success is born from a range of failures, every failure occurs on the back of successes. The two are locked in a continuous dance of possibilities, risks and choices.

    When we remember successful inventors, we often overlook the failures on their path to success. When we remember failures, we often downplay the successes that were achieved and often had longer-term implications. We also forget how that failure helped us shape our thinking, abandoned an approach or otherwise consider more variables in order to improve future success.

    It is rare to find an individual, organisation or nation that has not had a share of, learnt from and built on both their failures and successes.

    So what does this mean in practical terms for public servants and government agencies?

    It means take a risk from time to time. Try something new or different - you may produce a new or different outcome.

    Even if the new approach fails it may trigger further ideas worth exploring, potential successes your organisation may not have otherwise considered. It can help your staff deal with future (inevitable) failures, test your organisation's systems and otherwise help you tune activities for the better.

    At worst you have new information and can justify not trying that approach again, given a particular set of circumstances. This can help you avoid larger, longer, more costly or more devastating failures in the future (fail small and fast as start-up wisdom goes)

    Failure is almost always a type of success, even if it is merely used to disprove an approach and help you focus on more productive channels.

    So remember, don't let failure be the enemy of success.

    Read full post...

    Tuesday, February 15, 2011

    The age of microblogging has arrived - in China

    Listening to the US's National Public Radio (NPR) last week, I caught a story about how Chinese citizens are now using micro-blogging services (similar to Twitter) to communicate about missing or stolen children and, in some cases to locate them.

    According to The Guardian article, Chinese parents turn to microblogging in hunt for missing children, China has over 80 million micro-blog users (though very few Twitter users due to blocking).

    By posting messages and pictures of missing children, and by putting photos of child beggars online, there's been at least half a dozen cases where children have been located and reunited with their parents.

    In particular a Chinese professor created a microblog called "Street Photos to Rescue Child Beggars" in t.sina.com.cn. The microblog, which was only registered on 25 January this year, has already gained more than 200,000 followers, many being Chinese police officers. Thousands of photos of child beggars have been posted to the micro-blog by Chinese citizens (the criteria is that photos must show the face of the child and the location and time the photo was taken).

    Of course the success of the micro-blog medium in China needs to be weighed with continuing government efforts to restrict debate on certain topics - as recently illustrated in this article in The Age, China micro-blogging sites censor 'Egypt'

    Must read posts:

    News stories:




    Read full post...

    Monday, February 14, 2011

    Who in QLD government is using Web 2.0 or Gov 2.0 tools?

    The Queensland State Archives recently commissioned a whole of Government
    Recordkeeping and Web 2.0 online survey to investigate how Queensland's public
    authorities were using Web 2.0 and social media2 tools to conduct government business.

    The survey also asked public authorities about the policies and procedures they had in place to guide the business use of Web 2.0 tools by public sector staff.

    While the survey focused on exploring how records of Web 2.0 activity were kept, it provides some useful insights into the extent of Web 2.0 and Gov 2.0 activity across the Queensland government.

    There were 135 responses from 193 authorities invited to participate.

    The full survey is available in PDF from http://www.archives.qld.gov.au/downloads/recordkeeping_web_survey_report.pdf (this link now works!)

    Here are some highlights, paraphrased from the survey:
    • Over half the responding Queensland public authorities are currently using, or intend to use, Web 2.0 tools for business purposes.
      • All State government departments (13) responded, with 10 indicating they are currently or would soon be using Web 2.0 tools (76%) 
      • Forty-seven local government agencies responded, with 23, slightly less than half (49%) indicating they were currently or would soon use Web 2.0 tools for business purposes.
    • The most common uses by public authorities of Web 2.0 tools are to provide information, promote, or receive feedback on services or products. Community consultation is also commonly undertaken using Web 2.0 tools.
    • Public authorities are using Web 2.0 tools on externally hosted websites, on government websites and on government intranets.
    • Web 2.0 tools are used by and in diverse areas within public authorities, including communications, marketing, corporate services, IT, community engagement and customer services functions.
    • Pertaining specifically to record-keeping, while most responding Queensland public authorities had recordkeeping policies in place, they had not yet developed and implemented recordkeeping policies which specifically address Web 2.0 records.
    So what tools or services were State government agencies using?

    RSS feeds - which I wouldn't consider a Web 2.0 technology, ranked the highest, with 70% of state agencies already using the technology.

    Facebook and Twitter were the most common services used,  with 60% of state agencies currently using these services, followed by YouTube at 50% current use.

    Blogs and wikis were also quite popular, with 40% of state agencies already using these tools.

    Agencies didn't indicate any current use of crowdsourcing, however 40% of agencies indicated they intended to use crowdsourcing tools in the next twelve months.

    Mash-ups received a small mention, alongside other Web 2.0 tools.



    Why did local government use Web 2.0?

    It's interesting to see the diversity of uses for Web 2.0 services and technologies - for promotion, information, feedback, consultation, information release, professional networking, organisational learning and so on (see graph below).

    It's clear that Web 2.0 services and tools have enormous horizontal utility in organisations which, in my view, supports the case for social media not being the sole preserve or under the control of government communications units.


    Web 2.0 policy

    Finally, there's still an enormous gap in the area of policy and procedure for Web 2.0 use.

    Over 40% of Queensland public sector authorities who responded to the survey did not yet have guidance in place to support, educate and guide staff in the use of Web 2.0.

    In many other cases guidance was specific to a particular medium (such as Twitter) and did not adequately cross all the different forms of social media and Web 2.0 channels.

    I believe this remains an area of significant concern for government agencies. It makes it more difficult to identify, flag and address inappropriate use of digital channels, or to educate and support staff on how to use these channels effectively and appropriately for their own benefit as well as the organisation's.


    Read full post...

    Saturday, February 12, 2011

    Learning from the social media policy mistakes of the Commonwealth Bank

    Last week the Commonwealth Bank received a panning for its new social media policy.

    Going beyond guidance for staff in their use of social media, the policy made it a requirements that Commonwealth Bank staff tell their managers about any negative comments about the bank they see online. The policy also required that staff do everything in their power to have these negative comments removed from the internet, under risk of disciplinary action or even dismissal.

    You can read the CBA policy online, courtesy of the Business Spectator. Pay particular attention to Point 4 "Material posted by others" and point 6 "Breach".

    These parts of the policy particularly raised the ire of the Financial Services Union (FSU), one of the bank's largest staff unions, and led to a media storm throughout last week.
    "The FSU believes the policy is so broad that it goes beyond conduct which the bank could legitimately claim involved damage to its reputation or interest and/or was such as to give rise to a concern about an employee's implied contractual obligation of good faith and loyalty," the union says.

    Reference: SmartCompany - Commonwealth Bank social media policy raises questions over control of employee actions online

    Now I applaud the Commonwealth on taking a step all organisations should, having a clear policy and guidance for staff to help them understand how to 'not stuff up' when using social media, how to avoid conflicts of interest and prevent the media portray a staff member's views as reflecting official bank policy.

    I also applaud the bank's efforts to listen to social media and address customer issues expressed online. Realistically organisations should respond to customer comments in social media channels in a similar manner to which they'd respond to customer comments in person, by phone, email, fax or other channels. It is even better if they employ monitoring tools to proactively identify and address comments that aren't made specifically to the organisation.

    However it is both impractical and highly inappropriate for organisations to ask their staff to monitor and police the actions of their friends or total strangers under penalty of disciplinary action - whether in online social media channels, or offline (at pubs and BBQs).

    I'm not sure what steps the Commonwealth Bank took to formally or informally consult staff when developing their social media policy.

    I'm not sure whether the Commonwealth Bank referenced best practice examples of social media policies from other organisations, such as the Online Database of Social Media Governance.

    I am also not sure whether the Commonwealth bank is mature enough as an organisation to treat its staff as adults, to trust the people they employ and to effectively encourage them to be the Commonwealth's biggest advocates and supporters online.

    However I am sure that when an organisation attempts to place unworkable and inappropriate staff policies in place they will fail. Internally and publicly.

    Organisations that introduce inappropriate staff policies will reduce their public reputation, reduce their attractiveness to top people and set staff relations back years.


    When I attended the Garner Symposium late last year (to speak on a panel with Andrea Dimaio and Ann Steward), I also went to a session on Banks and Social Media to see how they were doing in coming to terms with new mediums for communication and engagement.

    The impression I walked away with was that Australian banks, in general, were several years behind the Australian Public Service in their acceptance, adoption and support for social media use by staff.

    Sure they used social media tactices for advertising campaigns, however these were at arms length. Social media was not seen as a set of tools that could support and re-energise internal cultures, underpin collaboration and innovation or transform 19th century institutions into 21st century financial powerhouses. In many cases the attitude was "block and penalise" rather than "train and manage".


    I hope that, given their relative maturity, government agencies will learn from the mistakes of the CBA in this case and avoid endorsing social media policies that are unworkable, onerous or inappropriate.

    Given the experience of the Commonwealth Department of Finance and Deregulation, the Victorian Government, the Victorian Department of Health, the South Australian Government and, also last week, the Queensland Government , I think the public sector is currently in safe hands.


    Stung by the public and staff backlash, the Commonwealth Bank has rapidly agreed to work with the FSU to make its policy workable. I'm sure we'll hear more as this progresses.


    Articles
    A non-exhaustive list of articles discussing the Commonwealth Bank's social media policy

    FSU posts
    Posts by the Financial Services Union about the CBA social media policy

    Read full post...

    Wednesday, February 09, 2011

    Where do good ideas come from? (hint - increased connectedness)

    This is a thought-provoking video that looks at where good ideas - innovation - comes from.

    It raises an interesting point about the correlation between connections and innovation. That the more we interact and connect with others, the more likely it is that we can combine our partial ideas, our hunches, the greatest the prospect of a breakthrough idea.

    That's a powerful argument for improving the connections between public servants, between government employees and citizens and for facilitating better connections between citizens - through the use of digital technologies.

    Read full post...

    Tuesday, February 08, 2011

    When government crowdsourcing doesn't work (careful you may laugh)

    Here's an excellent example of where crowdsourcing doesn't work.

    The City of Austin decided to crowdsource a new name for its Solid Waste Services Department.

    It received plenty of ideas and votes, however few were meaningful or useful - though a number are quite funny.

    However don't take this as a lesson that crowdsourcing doesn't work.

    Use Austin's experience as an example that crowdsourcing, as a strategy, must be applied in a considered and appropriate manner. Where possible the goals should be specific, meaningful and valuable to the community.

    (thanks for the link James!)

    Read full post...

    Monday, February 07, 2011

    Open Government drinks with Delib co-founder Chris Quigley tonight in Canberra

    Chris Quigley of Delib is in Australia at the moment, on a trip around capital cities talking about Open Government from a UK and US perspective.

    Today and tomorrow he's in Canberra meeting with various people around the traps (and speaking at the Gov 2.0 lunch).

    Tonight, to welcome Chris, we're having informal drinks at the Wig and Pen from 5.30pm.

    If you're in town and available, drop by - just look for the Gov 2.0 table at the back.

    Who is Chris Quigley?
    Chris's experience crosses viral marketing, social media and e-democracy. He has an ongoing interest in how people, business and government interact, and how the internet (especially social media) are changing relationships.

    He has been working in the Open Government space for almost ten years across both the UK and the US. He was involved in some of the earliest crowd-sourcing projects in the US, under the former President George Bush.

    Chris's company, Delib, was asked by the current US government to build an ideas-sharing website to "crowdsource thoughts" about how to design a portal that would monitor the US's $787bn (£510bn) stimulus plan. The result was recovery.gov.

    Chris was also involved in the design of the UK government's 'Your Freedom' website, designed to allow UK citizens to discuss laws they wanted to see changed or removed. The site received 11,546 ideas, 72,836 comments and 190,175 ratings.

    Alongside his Open Government work, Chris is also a co-founder of The Viral Ad Network, a specialist automated syndication platform for branded content and of Rubber Republic, a specialist viral ad agency (which also has a strong interest in socks).

    Learn more about Chris in The Guardian's article, "The man opening up government".

    Read full post...

    Good read: Nicholas Gruen on Gov 2.0 in Australia and cultural change

    Alex Howard over at GovFresh has a great article and video interview with Nicholas Gruen regarding Gov 2.0 in Australia and some of the challenges of the required cultural change.

    Read it over at Nicholas Gruen on Gov 2.0 in Australia and cultural change.

    Read full post...

    Friday, February 04, 2011

    Ten reasons why blogs are more useful than email newsletters

    Sometimes it surprises me how much some organisations like using email newsletters over other tools like blogs.

    They spend weeks or even months crafting news items, bundle them together into a single email and then send them out to a subscriber list - sometimes without even using a system to measure the response rate or manage the bounces, making it impossible to prove a return on their investment.

    I've long been a fan of blogs over email newsletters, here's some of the reasons why:
    1. You only have to publish one story in a blog at a time
      Email newsletters tend to be an collection of stories all published at once. With a blog, each post is a new 'story' so you can focus on one at a time rather than having to work on three, five, eight or ten different stories all at once.

    2. You can publish blog posts at your own pace
      Often with email newsletters there's a 'need' to publish regularly - every week, month or quarter. That often means uncovering some kind of 'new' content on a topic, even if there's no new information.
      With a blog you can spread out your posts over time, giving the impression of more regular updates and building your audience's engagement habits without necessarily writing any more content.
      In other words, four blog posts posted over four weeks is more effective than posting a newsletter once a month with four stories.

    3. Blogs boosts your search ratings
      It is very valuable to have results high in search engines and blogs, unlike email newsletters, get listed. In fact as blog information changes regularly (as often as you post), this means that search engines often rate blogs higher than static websites which rarely change. That's an enormous boost to peoples' ability to find and make use of your information.

    4. Blog posts can be available forever
      Sure you can keep an online archive of your email newsletters, however a blog is much easier to search and reference for people who wish to read back in time as well as forward.

    5. An email newsletter is a soliloquay, a blog is a dialogue
      Email newsletters are almost always one-way outwards communications tools. Blogs, on the other hand, are multi-way. Sure you can have a blog without comments - just like an email newsletter - however you can also support active public discussions. That provides more flexibility and options for how, why and when you communicate and allows blogs to support a wide range of inbound and two-way engagement strategies.

    6. You can leverage your blog's reach through syndication and social media
      With blogs you can provide an RSS feed that can be used by blog aggregators, news sites and other feed reading mechanisms to greatly amplify your reach. You can also leverage social networks such as Facebook and Twitter to increase your footprint even further.
      On the other hand email newsletters are largely bound by the limits of their subscriber lists. They may be re-emailed by a few recipients, however cannot tap into broader syndication or social media channels to amplify their reach.

    7. Blog post approvals don't have to tie you in knots
      The classic reason email newsletters are late is that they are waiting on lots of approvers - often different people for each news item. This complex process can mean that even if nine of your news stories are approved, you're left waiting three weeks for approval on the tenth before you can email. By then the email is a month late and your audience has lost interest and trust in your ability to deliver to deadline. With blogs, if you have nine posts approved and one still in approvals that gives you nine posts you can publish over the next three weeks while waiting for the tenth. That means you can maintain regular activity and keep your customers informed and engaged without any loss of reputation.

    8. People can subscribe to your blog
      Just like with email newsletters, with the right blog tools people are able to subscribe to your blog for updates by email or by RSS. This is more of an equaliser than an advantage, however it does mean that blogs, with their other advantages, aren't at a disadvantage in this area.

    9. A blog isn't restricted to being a blog
      Email newsletters are good at being email newsletters, providing synopses and links to news stories, but aren't usually able to provide other functionality. A blog isn't necessarily only a blog, it's a highly interactive website. You can use a blog to also deliver static information, multimedia presentations, social media tools, web services and anything else you'd provide on a 'normal' website.

    10. Your blog can be an email newsletter too!
      With the right blog tool, or with a small amount of work, you're able to bundle up your blog posts for the last week or month and send them out as an email newsletter as well. This basically allows you to have the best of both worlds - the targeted alerts of an email newsletter backed up by the flexibility, search ranking and longevity of a blog.

    Now I'm not saying that email newsletters don't have their place. They are very effective at 'push' communications. When you're confronted by a newsletter every month in your inbox you're quite likely to read it.

    However why limit yourself to just that email newsletter when you could build a blog and use an email newsletter as one of your push tools?

    The blog gives you the advantages of multi-way communication, greater leverage and amplification, more flexibility in when and how you publish content and the content becomes much easier to find.

    Build a blog and use your newsletter to drive traffic to it. That way you'll get the best of both worlds, targeting and flexibility.

    Read full post...

    Tuesday, February 01, 2011

    How will states adapt to true telecommuters?

    Today telecommuting often refers to people who work from home, logging into computer networks to prepare documents and exchange information remotely.

    However across the world we're starting to see examples of much broader and more intense forms of telecommuting.

    Warfare
    Take for example the RQ-1 Predator, an unmanned aerial vehicle that has been used since 1995 by the US Air Force. First used for reconnaissance and armed only with a high resolution camera, the Predator is now routinely equipped with missiles and used to attack ground targets. Predator operators may be hundreds, or even thousands, of mile away and operate their UAVs through video screens like modern computer games.

    Similar unmanned devices are being developed for land and sea-based conflict, allowing operators to work normal shifts from bases close to their homes (or even from their homes), while these devices are employed in combat theatres around the world.

    Emergencies
    Unmanned vehicles are also being adopted in the emergency management field, with controlled robotic devices used to explore hazardous environments ahead of human teams. These devices have been used to map the Chernobyl disaster and recently the CyberQuad was introduced into Australia to support the fire brigade in mapping and fighting large blazes.

    Space exploration
    Many people will be aware of the Mars Rovers, two robots sent to explore parts of the red planet, seeking signs of surface water and life while expanding our store of knowledge. These robots, similar to those used in emergencies, have been used as a low-cost means of exploring a hazardous and remote environment.

    Health
    There are pilot programs in a number of countries exploring the potential for doctors, particularly specialists, to remotely diagnose and treat patients. In a world with too few doctors and many remote regions, the ability to have a specialist diagnose patients from a distance is an enormous cost and time saving tool, providing improved health outcomes.

    Even more so, the potential for videoconferencing during surgeries, where experienced surgeons can view and collaborate with an on-the-spot colleague during a procedure - or even conduct surgery remotely, employing robotics.

    Adult industry
    While an area that some might find less delicate, the adult industry has a long history of innovating and employing new technologies. Much of the early innovation on the world wide web had its roots in adult pursuits. Similarly adult operators are exploring the opportunities for remote controlled devices. In fact the field even has a name, coined in 1975, 'Teledildonics' - for computer or remote operator-controlled devices for sexual pleasure.

    Entertainment
    Virtual worlds and Massive Multiplayer Online Games (MMPOGs) have been around now for a number of years (since 1974 in fact), some as games, some as social entertainment experiences and some as business tools. These worlds are growing in immersiveness and flexibility, providing more and more opportunities to conduct mass meetings remotely, demonstrate designs and working (virtual) prototypes and educate students.

    Looking forward
    With all these forms of 'telecommuting' developments there's three trends I think are important to note.
    • We are increasingly able to control physical devices and perform complex actions at great differences.
    • Our virtual environments are improving to the extent whereby almost-physical interaction is becoming possible, and
    • we are entering a time where an increasing number of people will be able to conduct their business remotely from other states or nations, significantly complicating how taxes are assessed and laws are interpreted and enforced.
    With increasing broadband speeds, such as via Australia's National Broadband Network, it will become possible for a range of telecommuting scenarios such as the following three examples.

    • Remote mining exploration and analysisA geologist sitting in their Brisbane office will be able to take control of a contracted robot in the Northern Territory, remotely guide it to an exploration site and conduct a surface analysis and even a seismic survey to assess the mineral potential of the area.

      The information and analysis could be immediately visible to their employer, a Perth-based mining company. The site could be mapped digitally and then have geologists from around the world explore the area virtually - literally 'walking' their avatars over the landscape and discussing specific areas in real-time.
    • Global industrial design
      Equally an industrial design team operating out of Newcastle as a semi-autonomous unit of a Swedish furniture manufacturer could develop new designs for bookcases and chairs and trial them via virtual worlds with other designers and potential customers around the world.

      When a final design is approved it could be automatically loaded into the systems of an offshore manufacturer and produced, either in a fully automatic or manual factory, then shipped to customers around the world.

      As a side project, the designs could also be made available for virtual sale into a range of virtual worlds and games, like the Sims - providing a secondary income.
    • Remote entertainment experiences
      A resident in a nursing home in Wagga Wagga could remain an active gardener through participation in a robotised market garden in the Adelaide Hills. Every day they could go online and check how their plot was developing, using robotic devices to plant seeds, pull weeds and water. When their vegetables were grown they could be harvested and sent to market collectively, with the profits going to offset the costs of the market garden.

      Through virtual technology the resident could walk around, or even fly over the garden with complete mobility. Integrated sensors could simulate the smells and even the feeling of digging in the soil, keeping the resident both entertained and productive, raising their self-esteem and enjoyment of life.

      Residents from nursing homes around the country and overseas could work together, sharing their experience with plants and making collective decisions on how to manage the garden. (The original Telegarden was operational from 1995-2004 as a university experiment)

    In all of these situations the data would pass through a variety of Australian states and through international jurisdictions. The individuals performing the actual work do not necessarily own the work, it could be a collaborative effort by individuals across different nations.

    We're seeing the inklings of this process now with the increasing digitalisation of products. No jurisdictional restrictions on written, audio, visual or digital interactive material can be effectively and universally enforced when they can be transmitted almost instantaneously across the internet to virtually any country in the world.

    The creators of these digital works may also be located anywhere in the world. Collaborators may each live in a different jurisdiction and be subject to different laws and regulation. Whose jurisdiction takes primacy for taxation purposes for a truly virtual organisation? What happens when a digital product is illegal in some jurisdictions and legal in others?

    It is even hard to enforce regulation or taxation over physical products, unless governments wish to inspect every single mail item - adding enormous time and cost burdens to an economy.

    Identifying which jurisdiction's guidelines apply can already be difficult - is it in the jurisdiction that the work originates, where the servers storing the information live, where the organisation is registered or where the goods and services are sold (at least for physical products, who taxes and regulates virtual items)? What if jurisdictions don't agree?

    As teleconferencing becomes more prevalent and more global in nation, governments will increasingly have to reconsider their state-based laws, regulations and taxes to contend with hyper-mobile individuals, workers who can deliver a service using remote assistance anywhere in the world, from driving a delivery vehicle to performing operations, without leaving their own home or neighbourhood.

    Perhaps governments should already be taking great strides towards normalising their regulatory approaches,to reduce inefficiencies and ensure that their laws and taxes will remain enforceable as telecommuting rises.

    Read full post...

    Monday, January 31, 2011

    Gov 2.0 lunch with Chris Quigley of Delib - Canberra, 8 Feb 2011

    I'm delighted to kick off 2011 with a Gov 2.0 lunch featuring an international speaker, Chris Quigley, a co-founder of Delib from the UK.

    Chris's experience crosses viral marketing, social media and e-democracy. He has an ongoing interest in how people, business and government interact, and how the internet (especially social media) are changing relationships.

    He has been working in the Open Government space for almost ten years across both the UK and the US. He was involved in some of the earliest crowd-sourcing projects in the US, under the former President George Bush.

    Chris's company, Delib, was asked by the current US government to build an ideas-sharing website to "crowdsource thoughts" about how to design a portal that would monitor the US's $787bn (£510bn) stimulus plan. The result was recovery.gov.

    Chris was also involved in the design of the UK government's 'Your Freedom' website, designed to allow UK citizens to discuss laws they wanted to see changed or removed. The site received 11,546 ideas, 72,836 comments and 190,175 ratings.

    Alongside his Open Government work, Chris is also a co-founder of The Viral Ad Network, a specialist automated syndication platform for branded content and of Rubber Republic, a specialist viral ad agency (which also has a strong interest in socks).

    Learn more about Chris in The Guardian's article, "The man opening up government".

    If you are able to join us at Café in the House in the Old Parliament House for lunch on 8 February 2011, Chris will be providing an overview of the Open Government experience in the UK and US.

    Register for the Gov 2.0 lunch at http://egovaufeb2011.eventbrite.com/

    Read full post...

    Thursday, January 27, 2011

    NSW electoral commission asking citizens to geolocate their own addresses

    In a initiative to improve electoral records, the NSW electoral commission is asking citizens to geocode their own location.

    The initiative relies on the prevalence of GPS units in peoples' smartphones and other devices, coupled with an online system which allows people to locate their homes online and confirm that they have been mapped correctly in the electoral database.

    Details on the initiative are available at the Elector Geo-Location System pages of the NSW electoral commission's site.

    I hope this initiative won't remain limited to NSW, there's application for this approach across all Australian electorates.

    What will be interesting after the collection of this data is how it will be used, beyond mapping electorates.

    For instance the geomapped locations of Australian addresses, appropriately de-identified, could be used to supplement other geolocational records, improving the ability for emergency services to reach addresses in a crisis.

    They could also be released freely as open data - after all the government isn't paying citizens for the data.

    That would certainly be a better outcome than locking up public data in an organisation such as PSMA Australia Limited, a government-owned corporation, which collects public data and then resells it back to Australians.

    Read full post...

    Tuesday, January 25, 2011

    How do we keep the idiots at bay?

    I read an excellent article today in the Harvard Business review by Bill Taylor about Why Do Smart People Do Such Dumb Things?.

    Taylor explores why good ideas go disastrously wrong, why innovation often appears to lead to disaster, concluding that Warren Buffet had the right of it,

    Leave it to Warren Buffet to offer a thoughtful perspective. In a memorable, hour-long PBS interview with Charlie Rose during the 2008 crisis, Buffet gave a master class in how the world got into its economic mess and what we can learn from it.

    At one point, Rose asked the question that scholars, pundits, and plaintiffs attorneys will be debating for years: "Should wise people have known better?" Of course they should have, Buffet replied, but there's a "natural progression" to how good new ideas go badly wrong. He called this progression the "three Is." First come the innovators, who see opportunities that others don't and champion new ideas that create genuine value. Then come the imitators, who copy what the innovators have done. Sometimes they improve on the original idea, often they tarnish it. Last come the idiots, whose avarice undermines the very innovations they are trying to exploit.
    This progression from innovation to imitation to idiocy is not limited to the finance market. We've seen it occur in advertising, in property, in fashion, toys and engineering. In fact it occurs in virtually every industry and profession - including in government.

    So how do we keep the idiocy at bay, keeping innovators and (effective) imitators in ascendency?

    Taylor doesn't answer this question, so I thought I might throw in a few thoughts.

    Firstly we need to train people to distinguish between imitation and idiocy. Provide them with the skills and experience to draw a line in the sand, resisting ideas and approaches that would fail.

    Secondly we need to benchmark and share in-depth case studies. Share not only what worked but why it worked and how it worked - or why it did not. The psychological, economic and engineering principles that were applied to turn an idea into an effective execution. This builds greater understanding of the principles underlying success or failure, not simply the 'bling'.

    Finally we need to foster continuous innovation. When people have the skills and experience, coupled with ready access to examples of success and failure, they are better equipped to create new concepts and build on existing ideas whilst identifying the paths that would lead to idiocy.

    Of course, at the same time, we need to educate upwards and outwards - help senior managers, political offices and external stakeholders understand what works and why. While this mightn't totally prevent them from getting caught up with a novel idea, or rejecting an effective one, it at least helps them understand afterwards.


    In Gov 2.0 we're already seeing the imitators attempting to mimic innovative successes from the past few years. That's fine, it can appear safer to go second or twenty-third - although rarely does an imitation aim to reach exactly the same audience, exist in the same environment or get executed in the same way, by the same people.

    In the end, I expect we will never be able to completely keep idiocy at bay, but we can, at least, contain it.

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    Monday, January 24, 2011

    Queensland Police demonstrate best practice emergency communications management via social media

    The floods across Queensland, and in other parts of Australia, over the past few months have been a national tragedy.

    They have also been a wake-up call to communications and media professionals across government on how to effectively inform and engage the public via social media.

    Queensland Police, through their twitter account, @QPSMedia, Facebook page, Queensland Police and YouTube channel, have demonstrated world's best practice emergency communications management through social media.

    Their activities have been well documented in the media and blogs, some of which I've linked below, so all I'm going to say is well done Queensland Police.

    I hope other government agencies around the country learn from your efforts.

    A few good articles and posts about social media use during the Queensland floods




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